Manage workspaces

We can only perform tasks associated with your role in workspaces. The following tasks can be performed when working with your role in workspaces:

Tasks and roles when working with workspaces

Task	Workspace manager	Task group approver	Content contributor
Create workspaces	X
Change workspaces	X
Cancel workspaces	X
Delete workspaces	X
View workspaces	X	X

• Creating workspaces
  Before creating a workspace, consider if we can use an existing workspace. That is, try to combine the work assigned to a content contributor into fewer workspaces where possible. Only create a new workspace if explicitly separating certain tasks is important for the activities we are planning.

• Creating workspace templates
  We can create workspaces with the specific purpose of serving as templates for new workspaces. In doing so, we can reuse its task groups and tasks for other workspaces.

• Changing workspaces
  We can update a workspace once one has been created. For example, we can update workspaces to include new task group approvers and content contributors.

• Canceling workspaces
  A workspace can be canceled only if it contains inactive or canceled task groups. A workspace cannot be canceled if it contains completed task groups.

• Deleting workspaces
  We cannot delete a workspace once it has been activated. That is, we can only delete canceled or completed workspaces. When you delete a workspace, the workspace and its task groups and tasks are deleted from the system.

• Viewing workspaces
  After creating a workspace, we can view the workspace in the Workspace Management tool. We can also view the task groups and tasks associated with the workspace.

Related tasks
Manage task groups
Manage tasks