Work with managed files

Use the Assets tool to upload managed files that are used in the selected store.

About this task

Managed files

Any file that is uploaded to WebSphere Commerce using the Assets tool in the Management Center becomes a managed file. For example, product images and marketing content.
Attachments can contain one or more files of any of the following formats:

  • Document (.doc, .pdf, .ps, .text, .txt)

  • Presentation (.ppt)

  • Spreadsheet (.xls)

  • Archive (.gtar, .gz, .jar, .tar, .zip)

  • Media (.avi, .mov, .mpeg, .mpg, .qt, .ra, .swf, .wav)

  • Graphics (.gif, .jpeg, .jpg, .png)

The maximum file size for a file contained within an attachment is 10 MB.

Managed directories

The directories in which managed files are stored. There is no limitation on the number of managed directories that use. Managed directories can contain subdirectories. IBM recommends that you organize your managed directories to address your business requirements. For example, create directories such as Documents and Images to organize your files by usage.

  • Create managed files

    You can create managed files in the Assets tool.

  • Finding managed files

    You can find a managed file under the selected store by browsing or using a simple search. All searching in the Assets tool is case sensitive.

  • Replacing the content of managed files

    You can replace the content of an existing managed file; you cannot change the name of the file.

  • Deleting managed files

    You might want to delete a managed file from the WebSphere Commerce Server if you no longer have any use for that file. You cannot delete a managed file if it has already been assigned to any business objects.

  • Create managed directories

    You can create managed directories in the Assets tool to address your business requirements. For example, you can create directories such as Documents and Images to organize your files by usage.

  • Deleting managed directories

    You might want to delete a managed directory from the WebSphere Commerce Server if you no longer have any use for that directory. You cannot delete a directory if it contains any files.

  • Listing managed file details

    You can see all of the managed directories and managed files that are available to use within attachments and view the details for each.

  • Previewing managed files and URLs

    You can preview the contents of managed files or URLs. When you preview a managed file or URL, a separate browser window opens to display the contents of the selected file or URL. For example, if you preview an image file, a browser window opens to display the image contained in that file.