Share a file

Share a file with others using the Connections Files plug-in for IBM Notes .

When you share a file, we can give people Reader or Editor access. We can give communities Reader access.

We can also share files that have been shared with you if the owner allows it, but we cannot make them public. Only owners can make a file public.

To see who has access to the files, right-click a file and click Sharing details.

Depending on whether we are connecting to a SmartCloud or a Connections site, you have different options for sharing files with users outside of the organization. If we are connecting to a SmartCloud site, anytime you upload a file and specify sharing options, we can choose the Allow files to be shared with people outside of my organization option. In that case, people in the organization can share the file with external users. This option is only available when we upload the file and cannot be changed after file upload.

Restriction: When we are connecting to a Connections site, you have less control over whether files you upload and share with others are shared outside of the organization, as that is controlled in the Connections application. For example, if you upload a file to a community, we cannot specify the file can be shared externally. Additionally, if the community owner has set access to the community so that content can be shared with external users, the file could be shared outside of the organization. There is no indicator when we are uploading as to whether the content can be share externally. You would need to open the Connections application in a browser to see if the destination we are sharing with, for example, the community, blog, or activity, is enabled for external users.

CAUTION:

When files are shared with an external user, you might encounter unexpected behavior, such as business card links that do not work as expected.

Do any of the following to share a file:

Option	Description
To share a file when we upload it	Click Upload to My Files. Type the file path or browse for the file. Type a file name. Select No one to keep the file private, select People to specify people to share with or select Public to share with everyone. Click OK.
To share a file after you upload it	Right-click a file name and select Share File. Select People to specify people to share with or select Public to share with everyone. Click Share to share the file. The type of notification a share recipient receives depends on what you have configured for notifications in Connections.
To email a link to a file	Right-click a file name and select Copy Link. Paste the link into an email. Send the mail to one or more people.

Parent topic:
Use the Connections Files plug-in for Notes