Lotus Web Conferencing (Sametime) Version 5.02

The Lotus Web Conferencing portlet lets users find, attend, and schedule e-meetings as well as view meeting details. This portlet can be integrated with People Finder as part of the Collaboration Center, or deployed independently. As with the other Collaboration Center portlets, people links are visible in the Web Conferencing portlet to make employee interaction fast and easy, improving personal and organizational productivity.

The Collaboration Center is included with WebSphere Portal Express Plus only.

The Web Conferencing portlet is provided by the portlet application, LotusWebConferencing.war.

Use the Web Conferencing portlet

From the basic list of meetings (My Meetings), the user can search for listed and unlisted meetings, manage meeting details, attend a meeting, schedule a meeting, and interact with people in the meeting. Users with Edit permission to this portlet can edit the display properties to set their preferences. Administrators install, configure, and deploy the Web Conferencing portlet in the portal as they do other portlets.

Test assumptions

The Lotus Web Conferencing portlet has been tested on and is compatible with all supported WebSphere Portal platforms, as listed in Supported hardware and software .

Set up the Web Conferencing portlet

Before you install the Web module LotusWebConferencing.war and deploy the LotusWebConferencing portlet application, ensure that your portal environment meets the requirements for Collaboration Center capabilities. Refer to the Collaboration Center Release Notes for the list of supported hardware and software.

Client requirements

This portlet supports browsers and devices capable of rendering HTML markup. The following table provides detailed information.

Minimum requirements for HTML
Markup level	HTML 4.01 Transitional
Java applet	None
JavaScript	1.30
<iframe>	No
Style sheets	Portal styles only
Software	This portlet has been tested on the following browsers: Internet Explorer Version 5.5 and 6.0 Netscape Version 6.2 Mozilla Version 1.0
Accessibility	Yes

Server requirements

You need to set up the Sametime server as prescribed for WebSphere Portal, followed by some additional steps that the Web Conferencing portlet requires for Collaboration Center.

Deployment/Installation

See the WebSphere Portal Help and Information Center for more information about installing portlets.

Prerequisites

Before you configure the Lotus Web Conferencing portlet, ensure that you have completed the following tasks:

Refer to Lotus Sametime Administrator's Guide if you are not familiar with setting up a Sametime server.

Install and configure the Domino Application Server to work with WebSphere Portal, as described in the Collaboration section.

Install and configure Sametime on the Domino server, as described in the Collaboration section.

Add an administrator group to the ACL of the Sametime Configuration database:
Add at least one Sametime administrator, preferably an administrator group, to the ACL of the Sametime Configuration database, STConfig.nsf. The default administrator group name is wpsadmins. Assign this administrator group the user type Person group with Manager access level.

Assign that administrator user or group the role SametimeAdmin.

Refer to Lotus Sametime Administrator's Guide, Using the Sametime Administration Tool, Adding a new Sametime administrator.

When you modify the basic configuration parameters of the Web Conferencing portlet, make sure that you specify this administrative user or group.

Ensure that the Domino domain of the Sametime server is different from the Domino domain of the LDAP server that is configured to work with the portal.
If the LDAP server for the portal and the Sametime server use the same Domino domain, users will encounter problems logging in to meetings from within the Web Conferencing portlet. Verify that the LDAP server and the Sametime server use different Domino domains.

Enable the PurgeMeeting agent on the Sametime server to improve performance.
The Sametime Meeting Center on a Sametime server includes a PurgeMeeting agent. You should enable this agent to automatically delete Meeting Details documents when the documents reach a certain age. This is necessary to ensure good performance of the Lotus Web Conferencing portlet. The PurgeMeeting agent deletes the documents of finished meetings from the database on a scheduled interval. The interval is based on the following notes.ini setting:
```
STPurgeMeetingPastDays={number of days, or 0 to disable}
```
For more information about the PurgeMeeting agent, including the procedure for enabling the agent, refer to Lotus Sametime Administrator's Guide, Maintaining the Sametime Meeting Center.

Determine whether you need to set up multiple Sametime servers.
The default configuration parameters for the Web Conferencing portlet include five critical settings that enable a connection to a Sametime server. For the first Sametime server that you set up, specify the following parameters:
- SametimeServer1
- SametimeUserName1
- SametimePassword1
- SametimeUseSSL1 (optional)
- SametimePort1 (optional, unless the default port ID 80 is not used)
While these three or five parameters must be specified for the first server, you only need to specify the first three parameters (or one parameter) to set up additional servers: for example, SametimeServer2, SametimeUserName2, and SametimePassword2. The portlet applies the values of the SametimeUseSSL and SametimePort parameters to all servers that you set up.

If the other Sametime servers use the same user name and password (most likely if you added a group in the previous step), then only the SametimeServer parameter is needed because the portlet will use the SametimeUserName and SametimePassword specified for the first server.

If you want to set up additional Sametime servers, click the Add button at the end of the list of parameters to add the parameters for each additional Sametime server that you set up. Append a numeric suffix to the set of parameters for a given server to enforce uniqueness.

Note If you add a new parameter, remember that parameter names are case-sensitive.

For more information, see the troubleshooting topics for Web Conferencing in Troubleshooting.

Configuration parameters

The following configuration parameters are available in this portlet. Any change to these portlet configuration parameters requires refreshing the portlet or logging off and logging in to the portal again.

Parameter	Value
SametimeServer1	The fully-qualified Internet name of the Sametime server. Default value: <yourSametimeServer>.<yourDomain>.com
SametimeUserName1	The name of the user or group with administrative access to the SametimeServer1. Default value: administrator
SametimePassword1	The password associated with SametimeUserName1 for administrative access to SametimeServer1. Default value: password
SametimePort1	The port ID for SametimeServer1. Optional even with one server (SametimeServer1) as long as the port being used by the server is 80. If the Sametime server is using a port other than 80, this parameter is required and must indicate the correct port ID for the Sametime server. Default value: 80
SametimeUseSSL1	Indicates whether the portlet requires Secure Sockets Layer (SSL) protocol. Optional even with one server (SametimeServer1). One of the following values: yes or no Default value: no Restriction: Use only English text values. Non-English text is not accepted for this parameter.
HelpResultURI	The location and name of the JSP containing topics launched from the Help icon in the Search and Search Results view. Default value: /help/wcSearchHelp.jsp
HelpDetailURI	The location and name of the JSP containing topics launched from the Help icon in the Meeting Details view. Default value: /help/wcDetailHelp.jsp
HelpNewMeetingURI	The location and name of the JSP containing topics launched from the Help icon in the Schedule a New Meeting view. Default value: /help/wcNewMeetingHelp.jsp
HelpEditURI	The location and name of the JSP containing topics launched from the Help icon in Edit mode. Default value: /help/wcEditHelp.jsp
Record	Indicates whether the option to record a meeting is available for selection. One of the following values: yes or no Default value: yes Restriction: Use only English text values. Non-English text is not accepted for this parameter.
MeetingsPerPage	Indicates the number of meetings to show on a page of the portlet. Default value: 15
ScheduleMeeting	Indicates whether users can schedule new meetings from within the portlet. One of the following values: yes or no Default value: yes Restriction: Use only English text values. Non-English text is not accepted for this parameter. When this parameter is set to Yes, the portlet includes a New Meeting command. Users who schedule a new meeting from within the portlet have most of the features for editing the details of the new meeting available to them. With the New Meeting command, the portlet provides a link to the Web Conferencing (Sametime) Meeting Center, where users can work with advanced scheduling options that are not available in the portlet.
SendWebPage	Indicates whether this tool is shown in the Schedule a New Meeting view. One of the following values: yes or no Default value: yes Restriction: Use only English text values. Non-English text is not accepted for this parameter.
Polling	Indicates whether this tool is shown in the Schedule a New Meeting view. One of the following values: yes or no Default value: yes Restriction: Use only English text values. Non-English text is not accepted for this parameter.
Whiteboard	Indicates whether this tool is shown in the Schedule a New Meeting view. One of the following values: yes or no Default value: yes Restriction: Use only English text values. Non-English text is not accepted for this parameter.
ScreenShare	Indicates whether this tool is shown in the Schedule a New Meeting view. One of the following values: yes or no Default value: yes Restriction: Use only English text values. Non-English text is not accepted for this parameter.
MeetingRoomChat	Indicates whether this tool is shown in the Schedule a New Meeting view. One of the following values: yes or no Default value: yes Restriction: Use only English text values. Non-English text is not accepted for this parameter.
ComputerAudio	Indicates whether this tool is shown in the Schedule a New Meeting view. One of the following values: yes or no Default value: no Restriction: Use only English text values. Non-English text is not accepted for this parameter.
ComputerVideo	Indicates whether this tool is shown in the Schedule a New Meeting view. One of the following values: yes or no Default value: no Restriction: Use only English text values. Non-English text is not accepted for this parameter.

See also