WebSphere

 

Portal Express, Version 6.0
Operating systems: i5/OS, Linux, Windows

 

Document Manager portlet settings

Configure settings that affect a specific instance of Document Manager.

Click Configure from the drop-down menu to modify these settings:

  1. Show indicator for new documents: Indicates documents that are new or have been recently modified by the word New! next to them. With the indicator turned on for this Document Manager instance, you can set the number of days for the indicator to display in the edit mode.

  2. Include in Search Center: Makes the document library searchable by the Search Center. Only the working document library for the portlet instance is queried by the Search Center. With the appropriate permissions, portal users can access Document Manager documents that are returned by the Search Center.

  3. Enable document conversions: With document conversion enabled, you can use the rich text editor to work with documents that were originally created in other file formats, such as Microsoft® Word or WordPerfect.

  4. Enable portal editors: Enables use of the rich text editor that is included in the default installation.

  5. Enable browser plug-in: Enables the browser plug-in that allows you to edit documents using local applications installed on their computer. When the plug-in is disabled, you will only be able to create and edit documents using the built-in rich text editor. See the Configuring the browser to work with documents topic for more information about enabling and disabling the browser plug-in.

  6. Enable folder tree: With the folder tree enabled, you have the option to display the document library folder hierarchy vertically, starting at the document library root folder. With the folder tree disabled, you can display the list of document library contents only as a list, without the tree view on the left. Click Show folders to display the folder tree along with the contents list. Click Hide folders to display only the list. If you enable the folder tree, the option to turn on the folder tree is also displayed in the Personalize window.

  7. Enable Active Content Filtering: Removes potentially harmful active content, such as JavaScript™, Java™, and ActiveX, from HTML content prior to displaying it in a browser.

    By default, Active Content Filtering is disabled. The Administrator should change the setting to enable Active Content filtering if harmful active content needs to be blocked. However, enabling Active Content Filtering may slow server performance.

  8. Maximum number of items returned in a list: When a set of documents or other items is presented as a list, such as inside a folder or view, or when search results are displayed, a maximum number of items is included in the list. By default, this maximum number is set to 500 for folders and views and 200 for search results, but you can select a different number from the drop-down list to reset the maximum to a higher or lower number.

    Increasing the maximum number of items in a list can adversely impact server performance, and result in longer wait times while using Document Manager.

  9. When initially viewing a document: Modifies how a document first displays in the preview window. By default, only the first page of a document displays in the preview window. With the first page displayed, you can click a message link to show the entire document. If the document being previewed is a presentation, such as Microsoft PowerPoint or Lotus® Freelance, the first slide is displayed. When the document is text, such as Microsoft Word or rich text editor, the document must contain at least one manual page break for the first page to be displayed. By selecting Display entire document, you can change the initial view of a document to show the entire document. To prevent portal users from changing this setting, remove the check next to Allow users to change document view setting. By default, users can change this setting for their own instance of Document Manager.

  10. Specify the SMTP mail server: Identifies the SMTP mail server used to send a email link to documents and folders.

  11. Configure the default root path for your portlet: Identifies a subfolder within the current document library as the root folder for this portlet instance. When you login to Document Manager, this folder becomes the first folder in the contents list or folder tree. If you select a root folder that has been deleted, renamed, or is inaccessible, the default root path reverts to the current document library root. In this situation, you still have the ability to navigate to any accessible folder in the document library.

 

Parent topic:

Preparing to work with documents

 

Related concepts
Document Manager portlet

 

Related tasks
Configuring the Document Manager portlet Enabling and disabling the browser plug-in