Enable e-mail notification for workspaces

Enabling e-mail notification in workspaces allows WebSphere Commerce to send e-mail automatically in certain situations.

• Workspace Content Contributors will receive e-mail notification when a task they are assigned is part of a task group that has been activated.

• Task Group Approvers will receive e-mail notification when a task group for which they are an approver is ready for approval.

• Workspace Content Contributors will receive e-mail notification if a task group approval request is rejected and their assigned tasks are re-activated.

(Developer)

If we are using enabling e-mail notification for workspaces in WebSphere Commerce Developer, follow the instructions in Enabling e-mail notification for workspaces in WebSphere Commerce Developer.

Procedure

1. Configure the e-mail transportation method for the authoring environment.

2. Assign the following message types to the e-mail transportation method:

   • RejectTaskNotification

   • ReadyToApproveTaskGroupNotification

   • ActivateTaskNotification

3. Copy the following file to a temporary location:

   • workspace_dir/WC/xml/config/wc-workspace.xml

4. Open the temporary copy of the file in a text editor.

5. Find the following text:
   <ActivateTaskEmail isEmailEnabled="false" from="" cc="" bcc="" language="en_US" />
   <RejectTaskEmail isEmailEnabled="false" from="" cc="" bcc="" language="en_US" />
   <ApproveTaskGroupEmail isEmailEnabled="false" from="" cc="" bcc="" language="en_US" />

6. Change the text to the following:
   <ActivateTaskEmail isEmailEnabled="true" from="" cc="" bcc="" language="en_US" />
   <RejectTaskEmail isEmailEnabled="true" from="" cc="" bcc="" language="en_US" />
   <ApproveTaskGroupEmail isEmailEnabled="true" from="" cc="" bcc="" language="en_US" />

7. Save our changes.

8. Update the deployment package to include your updated files.

Related concepts
Authoring environment schema update tool

Related tasks
Enable Workspaces
Create an authoring environment
Synchronize an authoring environment with a production environment
Run the authoring environment update scripts on the WebSphere Commerce Server
Update the quick publish target
Update the JDBC provider setting for the quick publish target
Enable retry for quick publish
Enable shopping flow preview for workspaces
Change workspaces locking policy

Related reference
Ant target: CM_updateWorkspacesTable
Ant target: CM_updateWorkspacesSchema
Troubleshooting: Update Workspace failing to update the workspace because of missing column for primary key