Process: Create multi-seller RFQ

 

Flow

Legend

 

Objective

To create an RFQ request in a multi-seller environment.

 

Description

A buyer can create an RFQ for unique variations of goods and services that are offered in the catalog. If buyers cannot find a product matching their needs in the catalog, they can select attributes from the set of personalization attributes predefined in the catalog.

Buyers can include catalog items for percentage price adjustment or fixed price negotiation. Buyers can include multiple products in one RFQ, and define unique specifications for each product. They can include attachments on the RFQ or product specification level. They can specify the terms and conditions for the transaction. They can also specify the targeted organizations or stores that only sellers in the targeted organizations or stores may view and respond to the RFQ request. When the buyer submits an RFQ request, it is placed into a "future" or "active" state. A seller can view the RFQ and submit a response when the request is in an "active" state.

 

Features

• An RFQ can be for a contract or an order.-- Buyers can include attachments in the RFQ.
• Buyers can include terms and conditions in the RFQ.
• Buyers can include catalog items in the RFQ for percentage price adjustment or fixed price negotiation.
• Categories and products may only be included from the catalog if the RFQ is intended for a contract.
• Buyers can include made-to-order items in the RFQ.
• Buyers can provide customized product specifications in the RFQ for customized items and packages.
• Buyers can target the RFQ to organizations or stores

 

Edition

Enterprise

 

Subprocesses

• Set multi-seller negotiation detail

 

Tasks

Task	Description	Role
Activate RFQ	Change the RFQ to the "active" state when the closing rule is met (in multi-seller RFQ) or when the closing time is reached (in a single-seller RFQ or a special bid RFQ).	System
Set multi-seller RFQ information	Set the general information of the request, such as the activation time of the RFQ (the date on which responses will first be accepted), the closing rule of the RFQ. The RFQ closing time depends on the closing rule. The supported closing rules are: At a fixed time. When a specified number of responses are received. At a fixed end time or when a specified number of responses are received. At a fixed end time and when a specified number of responses are received.	Buyer (buy-side)
Set to public	Indicate that the RFQ is open to the public.	Buyer (buy-side)
Specify RFQ attachments	Specify attachments at the RFQ level. Include attachment files to help other parties understand the RFQ specification.	Buyer (buy-side)
Specify RFQ intent (order,contract)	Specify whether the RFQ is to result in a contract or an order.	Buyer (buy-side)
Specify RFQ terms and conditions	Specify the terms and conditions for the RFQ.	Buyer (buy-side)
Specify targeted Sellers	Specify the list of Sellers to whom the RFQ is targeted.	Buyer (buy-side)
Submit RFQ	Submit the RFQ. The sellers then respond to the RFQ request.	Buyer (buy-side)

 

Business artifacts

• Active RFQ request
• Draft RFQ request
• Future RFQ request
• RFQ submitted notification

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