Add members to the community
As a community owner, we can extend the community by adding new members. We can add people to a community as either community members or owners. We can also add groups of people, but groups can only be added as community members. To give people the option of choosing to become a member, consider inviting them to join the community instead.
You must be a community owner to add members to a community. Your administrator configures the total number of members and groups that can be added to a community.
Why add external users
You might need to share information and collaborate with people from outside the organization;
contractors or consultants, for example. If the community is a restricted community and allows external access, we can add people from outside the organization (external users
) to the community. External users can only be added as community members, they cannot be added as community owners, nor can they be added to groups. External users can participate in the community, but there are restrictions on what they can see and do. For more information about what external users can and cannot do in Connections, see What can external users do?.
Before you add external users to a community, review the organization's security policies on data restrictions and information sharing.
If wer organization does not permit external users to access IBM Connections, we cannot see the option to add external users.
To add new members to a community.
- From the I'm an Owner view, select the community to which to add members.
- Click Members in the navigation pane.
- Click Add Members.
- To add regular community members, enter the names of the people to add in the Members field.
Type-ahead predicts the name that we are typing by comparing it to names in the directory the administrator specified. If it proposes the name you want, click to add it. If we do not see the name that we are looking for, click Person or group not listed?
Use full search to search the company directory for the person.
- To add community owners, click the Down arrow next to Members and select Owners.
Then, enter the names of the people to add in the Owners field.
Community owners can edit the community.
- To add groups to a community, select Groups in the Members drop-down list, and then enter the names of the groups to add in the Members field.
Type-ahead predicts the name that we are typing by comparing it to names in the organization's directory or contact list. If it proposes the name you want, click to add it. Alternatively, we can search for a particular group by clicking Browse Groups, and then entering a keyword for the group and clicking the Find Groups icon
. Click the group you want and then click Add.
If the group contains nested groups, we can either add the parent group or select a nested group. Use the breadcrumb trail to switch between levels of nested groups.
We cannot add groups as owners to communities.
The group feature is available upon request. Contact the administrator for information.
If the community reaches the maximum number of members and groups that can be added, consider asking the administrator to increase the limit.
- To add regular community members, enter the names of the people to add in the Members field.
Type-ahead predicts the name that we are typing by comparing it to names in the directory the administrator specified. If it proposes the name you want, click to add it. If we do not see the name that we are looking for, click Person or group not listed?
Use full search to search the company directory for the person.
- Click Save.
Results
The new members receive an email notification that informs them they are added to the community. Email notifications are not sent to groups.
Parent topic:
How do I add community members?
Related concepts:
Related:
Invite people to join a community