Share files with people outside of the organization

Understand the options for sharing files with people outside of the organization.

Depending on whether we are connecting to a SmartCloud or a Connections site, you have different options for sharing files with users outside of the organization. If we are connecting to a SmartCloud site, anytime you upload a file and specify sharing options, we can choose the Allow files to be shared with people outside of my organization option. In that case, people in the organization can share the file with external users. This option is only available when we upload the file and cannot be changed after file upload.

Restriction: When we are connecting to a Connections site, you have less control over whether files you upload and share with others are shared outside of the organization, as that is controlled in the Connections application. For example, if you upload a file to a community, we cannot specify the file can be shared externally. Additionally, if the community owner has set access to the community so that content can be shared with external users, the file could be shared outside of the organization. There is no indicator when we are uploading as to whether the content can be share externally. You would need to open the Connections application in a browser to see if the destination we are sharing with, for example, the community, blog, or activity, is enabled for external users.

CAUTION:

When files are shared with an external user, you might encounter unexpected behavior, such as business card links that do not work as expected.

Parent topic:
Use the Connections Desktop Plug-ins for Windows