WebSphere Lombardi Edition 7.2 > Use Process Portal > Manage tasks

Assign tasks

To assign tasks, you must have permission

Assign a task to a user or a group

When you assign a task in your Inbox to a group, all users who are members of the group can access and run the task. When you assign a task in your Inbox to a different user, the user can access and run the task. If you assign a task to a group, the task appears in the Inbox of each user who is a member of the group.

1. From My Tasks > Inbox , click on the name of the task.
2. In the Tasks section of the process instance details page, select the check box next to the task that you want to assign.
3. Click the Reassign Task to a User or Group icon on the toolbar .

   
   

4. In the Choose a New User or Group dialog box, specify the name of the Lombardi user or group to which the process instance will be assigned and then click OK.

   The name of the new assignee is displayed in the Participant field in the Tasks section of the process instance details page.

   You can also assign tasks to a user or a group when viewing the process instance diagram

Assign a task to yourself

If a task is currently assigned to a group and you are a member of the group, you can assign the task to yourself so that only you can run the task.

1. From My Tasks > Inbox , click on the name of the task.
2. In the Tasks section of the process instance details page, select the check box next to the task that you want to assign.

3. Click the Assign to Me icon on the toolbar as shown in the following image.

   
   

   The name of the new assignee is displayed in the Participant field in the Tasks section of the process instance details page.

   When you run a task that is currently assigned to a group and you are a member of the group, the task is automatically assigned to you.

Reassigning a task to a previously assigned group

If a task is currently assigned to you, you can assign the task to the group to which the task was previously assigned.

1. From My Tasks > Inbox , click on the name of the task.
2. In the Tasks section of the process instance details page, select the check box next to the task that is assigned to you.

3. Click the Reassign Task Back to Group icon on the toolbar .

   
   

   The name of the new assignee is displayed in the Participant field in the Tasks section of the process instance details page.

   You can also assign a task to a group when viewing the process instance diagram

Assign tasks from a process instance diagram

Lombardi Process Portal also enables you to assign tasks to users and groups from the Flash view of a process instance diagram

1. From My Tasks > Inbox , click on the name of the task.
2. From the process instance details page, click the Show Process Instance Diagram icon on the toolbar as shown in the following image.

   
   

   The process diagram opens in a new window.

3. Click View as Flash at the top of the window.
4. Right-click the current activity (highlighted in yellow) in the process diagram and then select Reassign Task, as shown in the following image.

   
   

5. From the pop-up menu, select one of the following options:

   Reassign Task Back to Group	Assigns the task to the group to which the task was previously assigned.
   Reassign Task to a User or Group	Specify the name of the user or group to which you want to assign the task and then click Submit.

   For more information about viewing process instance diagrams, see View process progress.

Parent topic: Manage tasks

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