Portal Express, Version 6.0
Operating systems: i5/OS, Linux, Windows
Library access control example
This example shows how item type roles can be used to grant different groups specific access to different features in the authoring portlet.
In this example, item type roles will be applied to the following groups:
WCMAdmins Members of this group require access to all features of the authoring portlet. SiteAdmins Members of this group require access to all features of the authoring portlet except workflow. SiteDesigners Members of this group require access to... ContentAuthors Members of this group require access to content items and components. ContentApprovers Members of this group require access to content items only.
Library access
The simplest method of setting library access is to grant "contributor" access to all your groups. This gives all users and groups "contributor" access to the library and authoring portlet.Additional access is then granted to each group using resource permissions.
You can also grant the "Anonymous Portal User" group "user" access to ensure all anonymous users can access the library if anonymous access is required for your Web site.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes Manager Yes Yes Editor Yes Yes User No Yes Anonymous Portal User Contributor Yes Yes WCMAdmins
SiteAdmins
SiteDesigners
ContentAuthors
ContentApprovers
Resource permissions
Set the following resource permissions for each role type:- The "WCMAdmins" group is assigned the "administrator" role for all resources.
- The "SiteAdmins" group is assigned the "manager role" to all resources except "workflow and workflow elements" as they do not require access to these resources.
- The other groups are assigned roles for each resource as outlined below.
Authoring templates
The "SiteDesigners" group is assigned "editor" access to authoring templates as they are required to create new authoring templates.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes WCMAdmins Manager Yes Yes SiteAdmins Editor Yes Yes SiteDesigners User Yes Yes Contributor Yes Yes
Components
Both the "SiteDesigners" and "ContentAuthors" groups are assigned "editor" access to components as they are required to create components.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes WCMAdmins Manager Yes Yes SiteAdmins Editor Yes Yes SiteDesigners ContentAuthors
User Yes Yes Contributor Yes Yes
Content
Both the "SiteDesigners" and "ContentAuthors" groups are assigned "editor" access to content as they are required to create content items. The "ContentApprovers" group is only assigned "Contributor" as they are not required to create new content items, but need approve access to content items during a workflow. You must also assign the "ContentApprovers" group "approve" access in the properties section of any workflow stages that "ContentApprovers" will use to approve content items. See Creating a workflow stage for further information.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes WCMAdmins Manager Yes Yes SiteAdmins Editor Yes Yes SiteDesigners ContentAuthors
User Yes Yes Contributor Yes Yes ContentApprovers
Presentation Templates
The "SiteDesigners" group is assigned "editor" access to presentation templates as they are required to create new presentation templates.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes WCMAdmins Manager Yes Yes SiteAdmins Editor Yes Yes SiteDesigners User Yes Yes Contributor Yes Yes
Site and site areas
Only the "WCMAdmins" and "SiteAdmins" groups require access to site and site areas as these are the only groups who build site frameworks.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes WCMAdmins Manager Yes Yes SiteAdmins Editor Yes Yes User Yes Yes Contributor Yes Yes
Taxonomy
Only the "WCMAdmins" and "SiteAdmins" groups require access to taxonomies as these are the only groups who build taxonomies.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes WCMAdmins Manager Yes Yes SiteAdmins Editor Yes Yes User Yes Yes Contributor Yes Yes
Workflow and workflow elements
Only the "WCMAdmins" group requires access to workflow and workflow elements as this is the only group that creates workflows. The groups that use workflows do not require access to the "Workflow and workflow elements" resource permissions.
Roles Allow Propagation Allow Inheritance User/Group Administrator Yes Yes WCMAdmins Manager Yes Yes Editor Yes Yes User Yes Yes Contributor Yes Yes
Item-level security
The resource permissions set for each resource do not automatically give you access to individual items.
They only give you access to specific tasks and views within the authoring portlet.
For example, although the "SiteDesigners" group has access to create new presentation templates, only the user who created the presentation template has access to edit the presentation template. You will need to grant the "SiteDesigners" group edit access on each presentation template for the users of that group to have edit access to all presentation templates.
See Item security for further information.
Parent topic:
Working with libraries