Manage versions of items

We configure the system to either automatically save a version of an item each time it is published, or allow users to select when to save a version of an item. We can restore items individually, or choose to restore a set of items within a library that either have the same label or were versioned at, or before, a specified date and time.

Item level version control

• If automatic versioning is enabled, a version is saved each time you save an item, or if the item is participating in a workflow, each time the item's state changes to published. We cannot save versions of draft items.

• If manual versioning is enabled, users with editor access or higher can manually save versions of published items. We can restore a version by viewing an item's version history and selecting a version to restore.

• Any hierarchical relationships to other items are not saved. For example, if you save a version of a site area that has child site areas and you delete the child site areas, the child site areas will not be restored if you restore the parent site area.

• If we have links to external resources within an item, a copy of the external item is not saved when a version is created. If we delete the external resource, we cannot use the Web Content Management version feature to restore the external resource.

Item names: An item name is independent of version control. For example, changing the name of version 4 will also change the name of all versions of that item.

Library level version control

• We cannot choose to save a version of an entire library. Only those items that have had versions saved using item level version controls are saved within a library.

• We can restore a set of items from within a library that either have the same label or were versioned at, or before, a specified date and time.

We can apply a label to the most recent set of saved versions in a library at any time and then restore all the items with the same label at a later date.

Labels applied to versions are not syndicated to subscribers.

Clear version history

The clear versions tool can be used to clear version histories from items. It is configurable and can be used to clear versions within a specific date range, for specific item-types or libraries, or to keep only a certain number of most recent versions.

Parent Item management features

Related tasks:

Restore items in a library