Files: Share folders

Share folders

Use folders makes it easier to organize and share files. For example, we can share a folder containing files rather than share each file individually.

Share a folder allows the files in that folder to be viewed. To provide editor-level access to files in the folder, you would share specific files with others.
We can give people and communities Reader, Contributor, or Owner access to a folder.

Reader access: Readers can read files in the folder.

Contributor access: Contributors can add files to the folder, remove files they have added to the folder, and see information about files in the folder.

Owner access: Owners have ownership of the folder along with the original owner. They can share the folder with other people, and remove any files from folder. The owner of a file can move it to trash, or remove it from a folder.

People and communities with whom you share folders can be notified in the Updates tab in their home page, and by email if specified in their notification preferences. See Setting email notification preferences.
To see who has access to the folders, open the folder page and click the Sharing tab.

Option Description

To share a folder when we create it

Click New Folder.

Type a name.

Type a description.

Select one of the following options:

Select People, Groups, or Communities to share with specific people and groups. Select a Person, a Group, or a Community, and select an access level. Then start typing a name or email address and select that name or address when it displays. You only see the people and groups available in the enterprise directory.

Select Public to give everyone Reader access. Select Everyone can contribute to this folder to give everyone Contributor access. When you make a folder public, non-public files are removed from the folder.
External users cannot see or access Public folders or files.

Click Save.

We cannot share a private folder with a public community.

To share a folder after you create it

Open the folder.

Click Share.

Select one of the following options:

Select People, Groups, or Communities to share with specific people and groups. Select a Person, a a Group, or a Community, and then select an access level (described in this topic). Then start typing a name or email address and select that name or address when it displays. You only see the people and groups available in your enterprise directory.

Select Public to give everyone Reader access. Select Everyone can contribute to this folder to give everyone Contributor access. When you make a folder public, non-public files are removed from the folder.
External users cannot see or access Public folders or files.

Click Share.

We cannot share a private folder with a public community.

To make a public folder non-public

Open the folder page.

Click the Sharing tab.

Click the X next to Everyone.

This action only makes the folder non-public. People, groups, and communities you have specifically shared the folder with can still see and work with it.

To make a shared folder private

Open the folder page.

Click the Sharing tab.

Click the X next to the authorization types to stop sharing with; the available authorization types are Readers, Contributors, or Owners.

Click OK.

To demote someone's access to a shared folder

Open the folder page.

Click the Sharing tab.

Click the X next to a person, group, or community.

Select a new access level and then click OK.

Parent topic:
Use file sharing to collaborate with others

Related concepts:

Use file sharing to collaborate with others

Related:

Set email notification preferences
Create folders

Option	Description
To share a folder when we create it	Click New Folder. Type a name. Type a description. Select one of the following options: Select People, Groups, or Communities to share with specific people and groups. Select a Person, a Group, or a Community, and select an access level. Then start typing a name or email address and select that name or address when it displays. You only see the people and groups available in the enterprise directory. Select Public to give everyone Reader access. Select Everyone can contribute to this folder to give everyone Contributor access. When you make a folder public, non-public files are removed from the folder. External users cannot see or access Public folders or files. Click Save. We cannot share a private folder with a public community.
To share a folder after you create it	Open the folder. Click Share. Select one of the following options: Select People, Groups, or Communities to share with specific people and groups. Select a Person, a a Group, or a Community, and then select an access level (described in this topic). Then start typing a name or email address and select that name or address when it displays. You only see the people and groups available in your enterprise directory. Select Public to give everyone Reader access. Select Everyone can contribute to this folder to give everyone Contributor access. When you make a folder public, non-public files are removed from the folder. External users cannot see or access Public folders or files. Click Share. We cannot share a private folder with a public community.
To make a public folder non-public	Open the folder page. Click the Sharing tab. Click the X next to Everyone. This action only makes the folder non-public. People, groups, and communities you have specifically shared the folder with can still see and work with it.
To make a shared folder private	Open the folder page. Click the Sharing tab. Click the X next to the authorization types to stop sharing with; the available authorization types are Readers, Contributors, or Owners. Click OK.
To demote someone's access to a shared folder	Open the folder page. Click the Sharing tab. Click the X next to a person, group, or community. Select a new access level and then click OK.