Uploading a file to the Files application
Add files to the Files application so that we can store them or share them with others.
- Right-click a file name from Windows Explorer and select IBM Connections > Add to Files. Alternatively, we can drag a desktop file to My Files in the Connections section of the Windows Explorer navigation pane or paste a file into the same section.
- If we connect to more than one site, select a site to upload the document to.
- Add tags to help more easily find the document.
- Select any of the following choices:
Option Description No one (visible only to me)
Make the file private. Only the owner can see and edit it.
People or Communities
Share the file with specific people or a community. Perform these steps:
- Select a Person or a Community.
To share with a public community, we must be using Connections 3 or higher.
- Select the as Reader or as Editor access level:
- Readers can read or download a file. They can add files to folders to which they have Contributor access, be notified of changes to the file, and share the file with other people.
- Editors can read, edit, download, upload a new version, and set properties on the file. They can add files to folders to which they have Contributor access, be notified of changes to the file, and share it with other people.
- Perform one of the following tasks:
- To share with people, click in the field to display the names of people you recently shared files with. If the person we are looking for is displayed, select them. If they are not displayed, type a name or email address, and then select the person.
If we are connecting to IBM SmartCloud, type-ahead is not available when we are searching for someone external to the organization.
- To share with a community, start typing the name of the community, and then select the community when it displays.
When you share a file with a public community the file becomes public.
When you share a file with people or a community, the option Allow others to share this file is enabled by default. We can disable this if you do not want others to share the file. This option is not available if you make a file public.
Public (visible to everyone)
If we are connecting to a SmartCloud server this option is Everyone in organization.
Make the file visible to everyone, even people who are not logged in.
An administrator can configure the system so that everyone must log in, or only a certain group of people can log in. In this case public files are only available to users who are able to log in.
- (IBM SmartCloud only) Choose whether the file can be shared with people outside of the organization.
- (IBM SmartCloud only) Choose to encrypt the contents of the file.
- Click Upload.
Parent topic:
Uploading files