Share a file with additional people or communities
If we upload a file to the Files application, we can share it with other people and communities from Explorer.
When you share files, roles determine how others can interact with the file. Owners can share their files with people or communities. People can have Reader or Editor access to the file. Communities have Reader access. If we are connecting to an IBM Connections 4.0 server or higher, communities can also have Editor access.
- Readers can read, comment on, download, and recommend a file, be notified of changes to the file, and share the file. They can add a file to one of their folders, or to a folder to which they have Contributor access.
- Editors can read, edit, comment on, download, recommend, upload a new version of, and set properties on the file. They can be notified of changes to the file, and share it. Editors can also add a file to a folder of theirs, or to a folder to which they have Contributor access.
- Right-click the file in the Connections section of Explorer and select Share.
- To share the file with everyone, select Public.
In SmartCloud this option is Everyone in organization.
- To share with people or communities, select People or Communities and specify the people or communities to share the file with. Type-ahead helps you locate the people or communities to share with.
If we are connecting to IBM SmartCloud, type-ahead is not available when we are searching for someone external to your organization.
- Add an optional message to describe the file. This message is shared with the people or communities you specified.
- Click Share to share the file. An email notification is sent to the people listed in the dialog.
Parent topic:
Use the plug-in for Windows Explorer