Add additional document libraries

After initial installation, add more document libraries to desktop components.

After you connect to the server, you might want to add more document libraries to the Windows Explorer using IBM WebSphere Portal Document Manager desktop components. Once a document library is added, it remains in the Explorer view even after you disconnect from the server.

We cannot use the desktop components to create a new document library. You can work only within existing document libraries.

To add a document library view to the Windows Explorer:

1. In Windows Explorer, click the Document Manager server icon under My Network Places.

2. In the right-hand panel of the Windows Explorer, select an existing server connection.

3. Right-click on the server connection and select Add Library to see a list of available document libraries.

   Enter the server password if prompted before the list of libraries is shown.

4. Select the library that you want to work in and click Next. The settings for the selected library are displayed.

5. Specify the following settings for the document library:
   • The Local directory field is populated for you. To change this directory, specify a different local folder where documents will be temporarily stored on the computer for the selected library. Important note: The Document Manager Upload Monitor detects the changes in this folder, and all documents this folder will be uploaded to the Document Manager server. You must save the documents to this folder when you use desktop applications to create or modify documents, especially applications other than Microsoft Word, Microsoft Excel, and Microsoft PowerPoint.

   • Select the Save documents to the server as private drafts check box to have the option to keep private drafts of the documents before they are published.

     This option is not enabled if workflow is turned on in the document library. When workflow is active, private drafts are the only type of document that can be created using desktop components.

6. Click Finish to confirm the settings. The document library view is then added to Windows Explorer, and we can work with content in that document library.

If additional libraries are available on the server, we can add them by repeating the above steps.

To remove a document library view from Windows Explorer, right click the document library name in Windows Explorer and select Remove.

When document library settings are changed, such as enabling or disabling workflow or document locking, remove the document library and re-add the library so that desktop components can pick up the new settings. No data is lost when removing and re-adding a document library.

 

Parent Topic

Integrating desktop applications with Document Manager

 

Related concepts

Using desktop components

 

Related tasks

Downloading desktop components
Installing desktop components
Configuring desktop components

 

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