Search
The portal search engine (PSE) enables site users to find information. A single search bar enables users to search everything that you define for them. To manage the searching of many different information sources, WebSphere Portal lets you define search collections. Out of the box, there is a portal search collection and a search scope for content you create in IBM Web Content Manager.
Portal search administration
To see the search collection that is provided, go to Administration -> Manage Search -> Search Collections and the click Portal Content. Note that there is also a defined content source for the portal.Key information about the search source is shown in this view. The most interesting information is where the index is stored, the date and time of the last scan, the date and time of the next scan and the number documents (pages) in the collection. To see the configuration settings for the content source, click the edit pencil.
Out of the box, the collection is defined but an indexing schedule is not defined. Therefore, you will not see any indexed documents. To create the index right now (or to force an update at a later time), click the triangle button. You will see a ‘running' status and the triangle will change to a square stop button. Click the stop button to stop the crawl if you want to. To check on the progress on the crawl, you can click the Refresh button.
After the crawl is finished, the status will change to idle. In some cases you may need to click Refresh to see the idle status. As content is crawled, an indexing process is active in the background which analyzes the incoming content and in the end stores it in the search collection. During this process the search collection status changes and shows the number of ‘active documents' in the search collection as well as whether the update process is still active or when it has completed.
The edit button (pencil) also lets you schedule period scans and other things, such as security settings for crawling. After you click the edit button, notice that search is scheduled to run every hour and use the administrators user ID and password for the scans. However, scans are disabled out of box. To see the scan configuration, click Cancel to exit the edit window and click the clock (next to the start and stop) button. To enable scans to run automatically, click disable and it will change to enable.
Web content search administration
You will likely want to create an index for Web Content Management content. Out of the box there is a WebContentCollection, but the content sources are not defined. You do not typically need to define these from the Search Administration portlet. Instead, directly go to the Web Content Management application. Click Applications -> Content -> Web Content Management. Navigate to the site you want to add to the search collection. Select the library, Site Areas, Site By Site, and finally edit the site. From the edit mode select the enable search check box and select the Search Service and Search Collection. Enter a user ID and password. The administrator credentials are typically used as shown below.
If you return to the search administration portlet you will see that the Content Source has been created and indexed, and a schedule created to index that content every 4 hours. You can change any of that as required.
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Get started with search