Search Center

Use the Search Center to search for documents.

You can use the Search Center to search and retrieve internal documents. Depending on what administrator has set, you might also be able to search documents from intranet sources of organization or from additional sources.


Search for content

To submit search query, use the Search box that is available at the side of the portal theme bar. Depending on installation and its customization, search might be available by other than the default means.

  1. Click the downward arrow that is beside the Search text input field, and select a scope to search from the drop-down list of available scopes. The Search field displays the name of scope you picked. If you do not pick a scope, All Sources (the default) will be searched. For details about search scopes refer to Search by scopes .

  2. To enter a search query, type search string over the name of the selected scope in the entry field. For details about the search syntax refer to Search syntax .

  3. Click the Search icon (magnifying glass) to launch query. Search displays the items that match search terms on the Search Center tab page. The information about the search results appears grouped by columns for relevance, title, owner, and date. For details refer to Search result list details .

  4. Change or refine search using one of the following methods:

    • Refine search by typing additional words in the Search text entry field. For details about the search syntax refer to Search syntax .

    • Launch a search to a different content location by selecting the search scope as required. For details refer to Search by scopes .

  5. To view a result, click that result. Clicking a result leaves Search and opens it in its native application. To return to the previous set of results, click Show Last Results from the Search selection drop-down list.

  6. Click Close Search to leave the search results.

To perform more advanced searches, use the Search and Browse portlet, which allows you to select additional parameters that further restrict a search beyond a simple text-string query.


Search by scopes


Scope

The following search scopes are available by default:

Search collection Contents of Result List
All Sources Documents from Managed Web Content, from any indexed content that you have access to, and from any custom third-party links that have been configured by an administrator display in the same list. This does not pertain to external search services.
Managed Web Content Documents originating from the Managed Web Content source. This scope is available only if you have a Managed Web Content site.
Custom links Custom links are displayed in the pull-down selection list next to the search text entry field. They are typically third-party search facilities configured by administrator
Show last results Click this option from the Search selection drop-down list to return to the previous set of results, if you have performed a search recently.


Search syntax

To improve the effectiveness of search queries, follow these guidelines:

Search has the following limitations:


Search result list details

The following additional information about the search results is shown:

Data Description
Relevance A graphical representation indicates the relevance rank of each item returned in the result set, the most relevant matches having filled bars and the least relevant matches empty.
Title This displays the item title. Results typically display the file type icon, or the source icon, if the result is not a file, with the returned result title as a link. Clicking the result title leaves Search and takes you to that search result.
Owner This shows the name of the person most recently associated with the result, such as owner, contributor, sender, or directory listing.
Last updated This shows when an item was last updated.
Description / Summary This shows a summary of a returned result item if one has been created by the owner of the returned item.


Modify search preferences

You can change the number of results that are shown on search results page and the preferred language of search.

  1. Click the Search Options drop-down list and then select Set Search Preferences. The Search Preferences form displays the following options:

    Option Description
    Results per Page Lets you set how many search results should appear on each result page. You can also set this option by clicking one of the numbers given for Items per page at the bottom of the portlet. This setting applies only for the current session and is reset when you log out.
    Language Preference Lets you choose the language of query from the Language drop-down list. By default, the query language is set to the portal locale. An explicit language choice overrides the portal locale settings and returns results from any matching search scope.

  2. Click OK to preserve changes.

Set the search preferences by either of the following options:

  1. By using the Set Search Preferences option from the Search Center options drop-down menu. This lets you set the Results per page and the Language preference. These settings are stored separately for each user and applied to all future sessions until they are changed again.

  2. By using the Personalize option from the Search Center portlet menu. This lets you set the Results per page and the Language preference. These settings are stored separately for each user and applied to all future sessions until they are changed again.

  3. By selecting Items per page at the bottom of the Search Center portlet. This setting applies only for the current session and is reset when you log out.


Parent

Work with the search portlets


Manage and administer Portal Search
Search and Browse

 


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