Work with locked and draft items

As you work in collaboration with other users, you will encounter items that are locked by other users, either because they are being edited by another user, or a draft item has been created.

Work with locked items

When a user is editing an item, the item will be locked to other users. This means other users will not be able to edit the item until the current user closes the item being edited. A lock symbol

is displayed against items that are currently locked.

Users with administrator access to an item can lock an item by selecting an item and then clicking the Lock button. This prevents any user from editing an item.

Users with administrator access can also unlock items currently being edited by a user by selecting an item and then clicking the Unlock button.

Users with manager access can also lock and unlock items so long as they have manager access to both the item and the library it is stored in.

Hierarchical item locking options

Locking of sites, site areas, taxonomies and categories is configurable and is not enabled by default.

When locking is enabled for sites and site areas you cannot create any children under the locked site or site area.

For example, if a site area is locked, you will not be able to create any new site areas or content items under that site area until it is unlocked. This only applies to items located one level below a locked parent. Items located under a child of a locked parent are not affected.

Work with draft items

When a new draft of a published item is created, a tick is displayed against the published item. This means that no other user can create a draft until the current draft progresses through a workflow and its state changes to published.

Parent topic:

Use the authoring portlet

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