Add a short text element to a template

You add a short text element to an authoring template when you want a short text element to be used by a set of content items that use the same authoring template.

1. Open or create an authoring template.

2. Click Manage Elements .

3. Select Short Text as the element type.

4. Enter a name. Do not use double-byte and non-ASCII characters.

5. Enter a display title to use as the title of the element displayed in indexes and forms.

6. Click OK. The short text element is added to your form.

7. Go to the Default Content tab.

8. Go to the short text element you added.

9. Enter some default text in the short text field if required or leave it blank if you want your content creators to enter text in this field.

10. Click

    to open the display properties of the element. This is where you define how the element will be displayed on the content item form.

    1. To display the element as a required field select Identify this as a required field.

    2. To hide a field on the content form from all users select Hide field. You must specify a default value if the field is a required field.

       Administrators and managers can choose to display hidden fields and elements in a content item by clicking Show hidden fields.

    3. Type the number of pixels to use in Field Width to set the size of the displayed field. If you leave this blank, the default field size will be used.

    4. Type a number into the maximum or minimum characters or words fields to set limits on the number of characters or words a user can enter in a field.

    5. Select the users or groups you want to grant edit access to a field or element by clicking Select Editors.

    6. Select the users or groups you want to grant view access to a field or element by clicking Select Viewers.

    7. Type field specific help into Field help text.

       This displays above the element in the content form.

11. Save the authoring template.

Parent topic:

Use a short text element

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