Share pages with other users

You can share pages that created or customized with other users. This works for both individual users as well as groups of users in your company.

You can only share private pages. When users with whom you have shared the page open that page, they can choose whether or not to add that page to their navigation. You can assign those users either View or Edit access:

• View access: If you give them View access, they can only view the page.

• Edit access: If you give them Edit access, they can edit the shared page with the portal Editor role access. For details refer to the topic about Roles. Changes made by an Editor can be seen by all users with whom you shared that page, including yourself as the owner of the page. However, the users to whom you gave Edit access cannot share the page with other users; only the owner of the page can share the page.

Notes:

1. When a user initially shares a page, the current titles, descriptions, and metadata associated with that page are available to other users when they add the page to their navigation. However, subsequent changes by the owner to this information are not available to other users. Users who view a shared page have control over the titles and descriptions displayed in their view of the shared page.

2. The description given here applies to non-private pages. When users share a non-private mashup page, the users with whom the page was shared will see the page in their navigation without having to accept the page. For details about private and non-private pages refer to the topic about Share content.

To share a page with other users...

1. On the page that you want to share, open the Share menu.

2. Click the Share Page link to open the permissions dialog.

3. Select Share this page.

4. In the permissions dialog window search for users or groups:

   • To change your search between users and groups, click the dropdown menu and select the search type.

   • To perform a search, type a search string in the Search field and click the Search button.

   After the search is completed, the search result list is displayed under the search field. To page up and down, click the Up and Down arrows.

5. To add users or groups from the result list to one of the permission roles for the shared page, mark the check boxes beside the users or groups with whom you want to share your page.

6. Click Add to View to give the selected users view access, or click Add to Edit to give the selected users edit access. The selected users and groups are copied to the corresponding role list.

7. To add more users and groups to the page permissions, perform more searches with different search strings or change the search type as appropriate.

8. To change permissions on the page for users or groups, select them in their current role list and click the appropriate Add to . . . button to change their permissions. You can also drag and drop users and groups between lists. To transfer multiple selections, select all the users or groups in a particular list and drag and drop them onto the new list all at once.

9. To remove users or groups from the permission lists, select them and click the Remove button.

Parent topic:

Share pages

Related tasks

Roles

---