Process: Special bid RFQ

 

Flow

Legend

 

Objective

RFQ trading mechanism for a special bid. Obtain quote for a contract or a one time order for a product found in online catalog.

 

Description

The RFQ process is a business flow comprised of many stages or states that trading partners must pass through as they negotiate. The final state in a successful negotiation is a contract or order, as specified by the buyer. A buyer can create an RFQ for unique variations of goods and services that are offered in the catalog. Buyers can include multiple products in one RFQ.

Buyers can initiate RFQ either by directly adding products/categories to the RFQ, or by first creating a shopping cart, and then create a RFQ based on the contents of the shopping cart. They can include categories or products for percentage price adjustment or fixed price negotiation. When the buyer submits an RFQ request, it is placed into a "future" or "active" state. A seller can view the RFQ and submit a response when the request is in an "active" state. A buyer can also change or cancel an RFQ.

A seller can respond to an RFQ, modify, or cancel a response.

Once sellers have responded to the RFQ, the buyer closes the RFQ and evaluates the response. When the RFQ response is accepted by the buyer and the seller is notified, the RFQ transaction is completed through one of the following processes:

• The buyer places an order that contains the RFQ information.
• A contract containing the RFQ information is created.
• The RFQ can continue to the next round.

 

Features

• An RFQ can be for a contract or an order.
• Buyers can include categories for percentage price adjustment.
• Buyers can include items, packages, products or dynamic kits in the RFQ for percentage price adjustment or fixed price negotiation. Dynamic kits can only be added from shopping cart.
• Categories and products may only be included from the catalog if the RFQ is intended for a contract.

 

Edition

Enterprise

 

Subprocesses

• Close RFQ
• Create a special bid request
• Process winning RFQ responses
• Respond to special bid RFQ
• Select RFQ responses

 

Business artifacts

• Active RFQ request
• Active RFQ response
• Cancelled RFQ response
• Closed RFQ request
• Completed RFQ request
• Completed RFQ response
• Draft RFQ request
• Draft RFQ response
• In-evaluation RFQ responses
• Losing RFQ responses
• Next round RFQ request
• Next round RFQ response
• Order with pending authorization
• Pending contract
• RFQ closed notification
• RFQ deployed notification
• RFQ response submitted notification
• RFQ submitted notification
• Winning RFQ responses

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