Portal, Express Beta Version 6.1 Operating systems: i5/OS, Linux,Windows

Batch-editing access controls

An administrator can apply access control settings for multiple items.

1. Open an item view.
2. Select the items you would like to batch-edit, and then click the Edit Security button in the button bar.
3. If you are assigning access to individual users or groups, edit the list of users or groups you would like to set security levels for.

   • To remove items, first select the required items from the item list, then click Remove
   • To add items, click Add Search for and then select the users or groups you would like to add Security for. Click OK.
4. Select how to apply the new access levels:

   • The same access level changes the access level of the selected users or groups to the specific access level selected in step 5.
   • Minimum access level changes the minimum access level of the selected users or groups to the access level selected in step 5. A users access levels can be raised, but not reduced.
   • Maximum access level changes the maximum access level of the selected users or groups to the access level selected in step 5. A users access levels can be reduced, but not raised.
5. Select an access level.
6. Select inheritance options as required. If you select "ignore", no changes will be applied to inheritance.
7. Select to apply these settings either to the Administrator Defined or User Defined access control settings.
8. Select Only change access for existing users or groups. Do not add any new users or groups to change the access level of users and groups have already been granted access to an item. No new users or groups are added.
9. Click OK to finish.