Portal, Express Beta Version 6.1 Operating systems: i5/OS, Linux,Windows

Creating content items

Content items are based on authoring templates. The fields displayed in a content item form can be hidden from different users, so not all the steps outlined below may be required. Some fields and elements may already contain default data.

1. Click New->Content.
2. Select an Authoring Template and then click OK.
3. Enter identification information.
4. Enter profile information if required.
5. Complete any elements displayed in the content section of the form.
6. Add further elements as required by clicking Manage Elements. This button is only visible if the selected authoring template allows additional elements to be added to this content item.
7. Select a workflow if required.
8. Set access properties.
9. Click Save and select a site area to store the content item under:

   1. If the selected authoring template allows only a single site area to be selected, or if the user only has access to a single site area, the content item will automatically be saved.
   2. If the selected authoring template restricts the site areas that a user can select, a table of available site areas will be displayed. Select the site areas you would like to save the content item under. You then select how to add the content item within the site area if a site area has children:

      • Select First child to save the content item as the first listed content item within a site area. Then click OK.
      • Select Last child to save the content item as the last listed content item within a site area. Then click OK.
   3. If the selected authoring template does not restrict which site areas can be selected but allows multiple site areas to be selected:

      • Select First child to save the content item as the first listed content item within a site area. Then click OK.
      • Select Last child to save the content item as the last listed content item within a site area. Then click OK.
      • Select Manage multiple selections to select multiple site areas. To choose a site area to save the content item under, select a site area and then click Move to top. The content item will be saved under the first site area in the list and then linked to the other site areas.
   4. If the selected authoring template only allows a single site area to be selected, you select the site area you would like to store the content item under. You then select how to add the content item within the site area if the site area has children:

      • Select First child to save the content item as the first listed content item within a site area. Then click OK.
      • Select Last child to save the content item as the last listed content item within a site area. Then click OK.
      • Select Before specified child to save the content item before a selected child item. A further selection dialog will open below if this option is selected. Select a child item and then click OK.
      • Select After specified child to save the content item after a selected child item. A further selection dialog will open below if this option is selected. Select a child item and then click OK.