Work with media gallery content 

You can work in different ways with the content in your community's media gallery, depending on your access level.

Before starting

To work with media gallery content, first open the media gallery by clicking View All in the MediaGallery widget or by selecting Media Gallery from the left navigation. On the Media Gallery page, select the file that you want to work with by clicking the file name to open the details page.

Procedure

• You can perform the following tasks when working with media gallery files.

• To recommend a file to other members:

  1. Click the star icon recommendations yet icon"> to recommend the file to your colleagues. to recommend the file to your colleagues.
     
     You can click the star again to remove your recommendation.
     

• To replace a file with a newer version:
  Note: To perform this action, be a community owner, a member editor, or the user who uploaded the original file.
  

  1. Click Replace.

  2. Click Browse to locate the replacement file, and then click OK.
     
     If you want to replace the file with a file that has a different extension, click Change Extension to confirm that you want change the file extension and replace the original file.
     

• To edit a file's properties:
  Note: To edit a file's properties, be a community owner or the user who uploaded the original file. You can edit the file's default properties and any custom properties that are available.
  

  1. Click Edit properties, update the properties as needed, and then click OK to save your changes.
     
     You can also edit a file's custom properties (if they are available) by clicking Custom Properties and clicking Edit properties.
     

• To delete a file, click Delete, and then click Delete again to confirm that you want to delete the file.
  Note: To perform this action, be a community owner or the user who uploaded the original file.
  

• To share a file with other people by sending a link to the file:

  1. Select More actions -> Send Link.
     
     An email message containing a link to the file opens in your default email client.
     

  2. Complete the email form, and then send the email.
     

• To flag a file as containing inappropriate content:
  Note: Postmoderation must be enabled for you to be able to flag media gallery content; otherwise the Flag as Inappropriate option does not display in the user interface.
  

  1. Select More actions -> Flag as Inappropriate.

  2. Enter your reason for flagging the file and click Submit.
     
     When you flag media gallery content as inappropriate, the community owner or a designated moderator can review the flagged content and the reason given for flagging it, and then determine whether the content should be removed or the flag should be dismissed.
     

• To change the preview image associated with a video file:
  Note: This option is not available when moderation is enabled.
  

  1. Select More actions -> Change Thumbnail Preview.

  2. Click Browse to locate the replacement image, and then click Upload.
     

• To download a file, click Download this file and choose whether to open or save the file.

• To comment on a file, click Add a comment at the bottom of the page, enter your comment in the field provided, and then click Save.
  After adding a comment, you can later make changes to it by clicking Edit next to the comment, or you can delete the comment by clicking Delete. Community owners can delete any comments, but they can only edit comments that they own; they cannot edit comments added by other users. The Files administrator can edit any comments about media gallery files.

  When postmoderation is enabled, members can also flag comments to the media gallery as inappropriate by clicking Flag as inappropriate next to a comment.
  

• To view detailed information about the file, such as when it was uploaded or last updated, click About this file.
  You can also view the file size and find out how many times the file has been downloaded.
  

• If the community owner has selected custom templates for use in the media gallery, click Custom Properties to view details of the custom properties associated with the file.

Parent topic

Use a media gallery

Related tasks

Add a media gallery to your community
Viewing your community's media gallery
Uploading content to the media gallery

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