How do I find files?

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How do I find files?

There are many different ways to see lists of files, and sort and filter them. You can also search for files.

Before you log in, you can search for public files, and read and download them. After you log in, you can also find your own files, files shared with you, and files shared by you. To log in, click Log in and start sharing!.
In some file lists, private files are marked with a private icon , shared files are marked with a shared icon , and public files are marked with a public icon . If a file is both public and shared with specific people, it is marked with a public icon. If you hover over the icon, help text explains that the file is public and shared.

Do any one of the following to find files:

Option Description

To find files that have recently been worked with

Click the Updates tab. This tab is only available if your administrator has enabled the News feature in Lotus Connections.

To find files that you have uploaded

Click the Files tab, and then click My Files in the upper left. You can switch between a detailed and compact version of the list by clicking the icons in the upper right after Display.

To find files that people have shared with you

Click the Files tab, and then click Shared With Me in the upper left.

To find files that you have shared with people

Click the Files tab, and then click Shared By Me in the upper left.

To find public files

Click the Files tab, and then click Public Files in the upper left. You can switch between a detailed and compact version of the list by clicking the icons in the upper right after Display.

To find a particular person's files

Click the person's name anywhere in Files. You see a list of their public files, and any files they have shared with you.

To search for files

Select an item in the search menu in the upper right, such as All Files, type characters into the search field, and then click the search icon. Lotus Connections returns files with those characters in the title or body. (Select All Areas to search all content in Lotus Connections.)

Do any of the following to filter a list of files, such as My Files:

Option Description

To show files by tag

Expand the My Tags or Public tags section on the left, click a tag in the tag cloud, or type a tag into the field and click the search icon, to return files with that tag.

To show files by how they are shared

In the My Files view, expand the Shared section on the left, and then click with everyone (public), with one or more people, or with no one (private).
In the Shared With Me and Shared by Me views, expand the Shared section on the left, and then click and public or and not public. You can find a person with whom you have shared a file by typing their name in the search field.

To show files by date

Expand the Date section on the left, and then click today, last week, last month, or last year.

To show other people's files you can edit

In the Shared With Me view, expand the Where I can section on the left, and then click edit.

To show your files that other people can edit

In the Shared By Me view, expand the Where others can section on the left, and then click edit.

Files overviews, how-tos, and FAQs

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Search Tips | Advanced Search

Option	Description
To find files that have recently been worked with	Click the Updates tab. This tab is only available if your administrator has enabled the News feature in Lotus Connections.
To find files that you have uploaded	Click the Files tab, and then click My Files in the upper left. You can switch between a detailed and compact version of the list by clicking the icons in the upper right after Display.
To find files that people have shared with you	Click the Files tab, and then click Shared With Me in the upper left.
To find files that you have shared with people	Click the Files tab, and then click Shared By Me in the upper left.
To find public files	Click the Files tab, and then click Public Files in the upper left. You can switch between a detailed and compact version of the list by clicking the icons in the upper right after Display.
To find a particular person's files	Click the person's name anywhere in Files. You see a list of their public files, and any files they have shared with you.
To search for files	Select an item in the search menu in the upper right, such as All Files, type characters into the search field, and then click the search icon. Lotus Connections returns files with those characters in the title or body. (Select All Areas to search all content in Lotus Connections.)

Option	Description
To show files by tag	Expand the My Tags or Public tags section on the left, click a tag in the tag cloud, or type a tag into the field and click the search icon, to return files with that tag.
To show files by how they are shared	In the My Files view, expand the Shared section on the left, and then click with everyone (public), with one or more people, or with no one (private). In the Shared With Me and Shared by Me views, expand the Shared section on the left, and then click and public or and not public. You can find a person with whom you have shared a file by typing their name in the search field.
To show files by date	Expand the Date section on the left, and then click today, last week, last month, or last year.
To show other people's files you can edit	In the Shared With Me view, expand the Where I can section on the left, and then click edit.
To show your files that other people can edit	In the Shared By Me view, expand the Where others can section on the left, and then click edit.