IBM BPM, V8.0.1, All platforms > Administer applications and processes in the runtime environment > Manage processes and their components > Administer BPEL processes and human tasks > Manage work authorizations and assignments

Specifying absence settings for users

If users are prevented from working on their tasks, for example, if they are on sick leave, specify a substitute for the user's tasks.

You must have TaskSystemAdministrator rights to perform this task. Also, the Virtual Member Manager people directory provider is required for substitution. You must have substitution enabled for the Human Task Manager in Business Process Choreographer. The Define Substitutes option is then visible in the taskbar.

Complete the following steps in Business Process Choreographer Explorer.

Procedure

1. In the taskbar, click Define Substitutes.

2. On the Define Substitutes page, specify the absence settings, and click Save.

   1. Enter the user ID of the user for whom you want to specify the absence settings.

   2. To enable the absence settings, select the User is absent check box.

   3. In the The user's substitute field, enter the user ID of the substitute that you want to appoint, and click Add.

   4. Optional: Add further substitutes as needed. Depending on the applied substitution policy, one or more than one substitute can receive the work assignments while the user is absent. The substitution policy can differ for each task templates.

   5. To remove a substitute from the list, select the user ID of the substitute and click Remove. To select more than one substitute, hold down the Ctrl key.
3. Refresh the people query results.

Results

While the User is absent check box is selected, the substitutes will receive the user's work assignments.

What to do next

Work assignments that were assigned to the absent user before the User is absent check box got selected must be transferred separately.

Manage work authorizations and assignments

Related tasks:
Transferring task work items if you are the starter, originator, or administrator of the task
Transferring tasks that you own
Configure the Virtual Member Manager people directory provider
Refreshing people query results, using the administrative console
Refreshing people query results, using administrative scripts