Delete an item

We cannot always immediately delete items. Sometimes you need to perform steps to prepare an item for deletion.

To delete an item:

1. Select an item in an index.

2. Click Delete.

We can view a list of deleted items in either the Item Views > Deleted Items or Personal Views > My Deleted Items views.

Referential integrity

When deleting items that are referenced by other items, you need to resolve any references that is broken by deleting the item. A dialog opens listing the items that cannot be deleted:

• Select an item from the list and click Edit References.

  • Select an item and click Replace Reference to replace the item we are currently deleting with a different item. For example, if we are deleting a text component referenced within a presentation template, we can replace the reference to the text component we are deleting with a different component.

  • Select an item and click Clear Reference to remove the reference to the item we are deleting. For example, if we are deleting a presentation template that is mapped to an authoring template, we can choose to clear the reference to the authoring template.

• The referential integrity options available when deleting items depend on the level of referential integrity applied to different items.

• There are occasions where only one option is available.

• Other items may not be able to be deleted at all.

• References to authoring templates can only be changed using the Apply Template feature on the item itself.

Restore items

We can restore a deleted item by restoring a version of an item. See Managing Versions of items for further information.

Purging items

Users who have been granted manager access or higher to a library can purge deleted items by selecting deleted items in the "All Items" view and then clicking Purge. This removes all occurrences of the selected item, including all versions. We cannot restore purged items.

Parent: Item management