Use the Applications catalog

The applications catalog displays the applications that are available to you, sorted alphabetically by name. Use the applications catalog to create new applications, work with applications, track application status based on conditions detected and reported by policies, and manage applications.

Your membership role determines which tasks you can perform in the application.

A composite application is a collection of portal pages that serves a particular business objective. Each page of an application contains portlets, referred to as application components. Applications are assembled from templates that define the categories, properties, pages, membership roles, and parameters of applications. The applications that are available to you can belong to different categories. Using the applications catalog, you can filter the display to show a subset of applications, find applications within a filtered view of the catalog, sort the listed applications, work with favorite applications, and open an application to work with it.

If you have permission to create composite applications of a particular category, you can click New to create a new application within the category displayed by the catalog. If the applications catalog displays All Categories, the New button is not available. You create new applications within a selected category.

If you are an administrator or an application manager, you can perform advanced tasks from within the applications catalog:

• Click the Restore icon to restore a backup or archived copy of the application.

• Click the Backup icon to create a copy of the application.

• Click the Archive icon to archive the application and delete it from the server where it was deployed.

• Click the Delete icon to delete the application from the server after it has been backed up and archive

• View application Status based on the policy settings in force for the application:

  1. Specify the level of status information that you want to view by clicking Edit Shared Settings from the portlet menu of the applications catalog.

     • If you choose to view simple status, you see the general status links OK or Alert. Applications with OK status have no policy-enforced warnings or violations. Applications with Alert status have policy-enforced warnings or violations.

     • If you choose to view detailed status, you see the status links for application size, inactivity, and no modification: Size Status, Inactivity Status, and No Modification Status. Applications with OK status have no policy-enforced warnings or violations. Applications with Warning status have policy-enforced warnings. Applications with Exceeded status have policy-enforced violations. If the status of an application cannot be detected and reported by its policy, the status for that application is indicated as Undetectable.

  2. To view detailed information about an application and the current policy settings in force for it, click a Status link to display Policy Status.

• From within an applications catalog, perform the following actions to work with the catalog and the applications listed.

  • Select a category for applications

  • Work with favorite applications

  • Showing applications

  • Find applications within a view

  • Sorting the applications list

  • Opening an application

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Work with the applications catalog

Select a category for applications

Use the Category list in the applications catalog to display applications of a particular category. The initial view displays applications in the default category Root application folder. You can set the default category for the applications catalog using Edit Shared Settings.

From the applications catalog, perform the following steps to work with application categories:

• To display applications of a particular category, select the category from the list.
  If you choose to display All Categories, you will notice that the New button is not available. To create a new application, have a specific category selected for the new application.

• To specify the default category for applications that you want to appear in the catalog, click Edit Shared Settings from the portlet menu of the applications catalog and select the category from the list.You can also set the level of application status information that you want to view in the applications catalog.

Work with favorite applications

Add applications that you work with frequently to list of Favorite Applications. When you no longer work frequently with an application, you can remove it from favorites list.

To maintain a list of favorite applications, perform the following steps:

1. Select an application by clicking the check box next to its name in the list.

2. Click Add to Favorites.

3. To remove an application from favorites list, select the application and click Remove from Favorites.

After you create a list of favorite applications, you can filter the list of applications in the catalog to show only Favorite Applications.

Showing applications

Use the Show list to filter the display of applications within the specified category.

From the Show list in the applications catalog, select the subset of applications that you want to display. If you have already chosen to display the applications in a particular category, you can further refine the catalog display for the selected application category. If you are an administrator or an application manager of the applications in this catalog, you will see additional choices for filtering the catalog.

• Select All Applications to display all applications that you have permission to view, regardless of membership status for particular applications.

• Select My Applications to display all non-archived applications, both public applications and applications that list you as a member.
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• Select Public Applications to display all applications that are available to all authenticated users.
  Public applications are not restricted to members.

• Select Favorite Applications to display the applications that you have added to favorites list.

• Select Applications With Policy Alerts to display the applications that have warnings for the limits set by the policy in force for application size, inactivity, and no modification.
  This choice is available to administrators and application managers.

• Select Applications With Policy Violations to display the applications that have exceeded the limits set by the policy in force for application size, inactivity, and no modification.
  This choice is available to administrators and application managers.

  You can refine this filtered view of the applications list by resetting the policy limits for application size, inactivity, and no modification in the column headers:

  1. To adjust the limit for the application size, type an integer value in the column header Exceeds Size By greater than and click the MB button to refresh the list of applications.

  2. To adjust the limit for the application inactivity, type an integer value in the column header Exceeds Inactivity By greater than and click the days button to refresh the list of applications.

  3. To adjust the limit for the number of days in which the application has not been modified, type an integer value in the column header Exceeds No Modification By greater than and click the days button to refresh the list of applications.

• Select Archived Applications to display the applications that have been backed up and archived.
  This choice is available to administrators and application managers.

Find applications within a view

Use Find Applications to search for an application in the list. You might want to filter the current view of the applications catalog first to refine the list of applications to be searched.

From the applications catalog, search for an application:

1. First, filter the applications catalog to show the desired view: All Applications, My Applications, Public Applications, Favorite Applications, or other subsets of the catalog if you are an administrator or an application manager.

2. In the Find Applications field, type the first few characters of an application name or the complete name.

3. Click the Find Applications icon and view the results.

4. To reuse text to refine a different view, select another view from Show and click the Find Applications icon.

5. To clear the Find Applications text field and the results, click Clear Results.

Sorting the applications list

Click the Name or the Last Update column headings to sort the list of applications.

• To sort applications by the date of the most recent update, click the column heading Last Update.

• To return to sorting by name, click the column heading Name.

• To change the sort order of the selected column from ascending to descending or vice versa, click the column heading again.

All applications in the view are sorted, not just the applications displayed on the current page.

Opening an application

To open an application from an applications catalog, click the name of the application. The application opens to the first page provided by the application template. This page is the starting place for creating additional application pages and editing page layout, properties, permissions, and for deleting pages. From the first page and other application pages that you create, you can edit application properties, application layout, members, and roles. You can also save the application as a template and display application status based on conditions detected and reported by its assigned policy.

If you have the appropriate access, you can perform actions that are available from the page menu:

• Edit Application Properties

• Edit Application Layout

• Assign Application Members

• Manage Application Roles

• Show Policy Status

• Save Application as Template

• New Page

• Edit Page Layout

• Edit Page Properties

• Assign Page Permissions

• Delete Page

 

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