Search for items

 

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Search Tips   |   Advanced Search

 

Large Web sites will contain large numbers of items. You can search for items by using the search feature.

  1. To perform a basic search:

    1. Select an attribute to search for.

    2. Enter some text to search for:

      • The search will look for exact matches to the search text unless you specify a trailing asterisk (* ) that acts as a wild card. For example, searching for 'Span*' will display search results that contain words that begin with 'Span' such as 'Spanish'.

      • The asterisk character can also be used on its own, to specify that the search is for all items in the selected search form.

      • Use the plus (+ ) and minus (- ) symbols to specifically require a keyword's inclusion or exclusion in the search results. Searching for '+Span +Fran' specifies that the search display results must contain words 'Span' and 'Fran'.

      • The wildcard * character can only be used at the end of a search query, and can not be used in conjunction with negative exclusion. For Example: draft* is supported, but *draft and -draft* are not supported.

      • Search queries must contain a positive search term. For example: +content –draft is supported, but –draft is not supported.

      • You can explicitly search for phrases by enclosing keywords in double-quotes (" ). If you are searching a double-byte character set language enter at least two characters.

      • The use of an underscore (_ ) character will function in the same manner as the space ( ) character. For example: _my_content will display results that contain the word "my" or "content".

      • Common words (often called "stopwords"), such as "the," "and," or "of," are usually not included in search indexes. If you named an item "the home page" and then searched for "the", your search may return no results.

    3. Click Search.

    A basic search will only search for items in the current view:

    • If you select a top-level view, only items related to that view will be shown in the search results for the basic search. For example:

      • If the "My items" view is selected, only items authored by the current user will be searched for.

      • If the "Content" view is selected, only sites, site areas and content will be searched for.

      • If the "Site Areas" view is selected, only sites and site areas will be searched for.

      • If the "Categories" view is selected, only taxonomies and categories will be searched for.

      • If the "Components" view is selected, only components will be searched for.

      • If the "Authoring Templates" view is selected, authoring templates will be searched for.

      • If the "Presentation Templates" view is selected, presentation templates will be searched for.

      • If the "Workflow Items" view is selected, only workflows, workflow stages and workflow actions will be searched for.

      • If the "All Items" view is selected, all items will be searched for.

    • If you open a sub-level view, only items displayed within this view will be shown in the search results for the basic search. For example:

      • If the "My Items > Draft" view is selected, only draft items authored by the current user will be searched for.

      • If the "Content > By Site Area" view is selected, only content, sites,
        site areas and content links will be searched for.

      • If the "Content > By Title" view is selected, only content will be searched for.

      • If the "Content > By Category" view is selected, only content, taxonomies and categories will be searched for.

      • If the "Site Areas > By Site" view is selected, only sites and site areas will be searched for.

      • If the "Categories > By Taxonomy" view is selected, only taxonomies and categories will be searched for.

      • If the "Components > Image Components" view is selected, only image components will be searched for.

      • If the "Workflow Items > Workflows" view is selected, only workflows will be searched for.

      • If the "All Items > Draft" view is selected, only draft items will be searched for.

      • If the "All Items > Items by Workflow" view is selected, only items that are workflowed will be searched for.

    • When searching within the top level of "My Items" or "All Items", only published and expired content will be displayed in search results. To search for draft or deleted items you will need to open the "draft" or "deleted" views before searching.

    If you would like to search for items in all views, select the 'All items' view, or use the advanced search.

  2. To perform an advanced search:

    1. Click Advanced Search.

    2. To search for items within a specific index, select Selected path in the Search in drop down list and then click Select Path to specify the path.

    3. To search for items in all libraries, select All libraries in the Search in drop down list. To search for items within a specific library, select Selected Library in the Search in drop down list and then select a library.

    4. Select the item types to search for.

    5. Select to search either published, draft or deleted items.

    6. Select an attribute to search for. You can choose to search an item's description, title, keywords or all of these.

    7. Select to either search for all words, any words, an exact phrase or none.

    8. Enter some text to search for:

      • The search will look for exact matches to the search text unless you specify a trailing asterisk (* ) that acts as a wild card. For example, searching for 'Span*' will display search results that contain words that begin with 'Span' such as 'Spanish'.

      • The asterisk character can also be used on its own, to specify that the search is for all items in the selected search form.

      • Use the plus (+ ) and minus (- ) symbols to specifically require a keyword's inclusion or exclusion in the search results. Searching for '+Span +Fran' specifies that the search display results must contain words 'Span' and 'Fran'.

      • The wildcard * character can only be used at the end of a search query, and can not be used in conjunction with negative exclusion. For Example: draft* is supported, but *draft and -draft* are not supported.

      • Search queries must contain a positive search term. For example: +content –draft is supported, but –draft is not supported.

      • You can explicitly search for phrases by enclosing keywords in double-quotes (" ). If you are searching a double-byte character set language enter at least two characters.

      • The use of an underscore (_ ) character will function in the same manner as the space ( ) character. For example: _my_content will display results that contain the word "my" or "content".

      • Common words (often called "stopwords"), such as "the," "and," or "of," are usually not included in search indexes. If you named an item "the home page" and then searched for "the", your search may return no results.

    9. Click Add an entry to add further search queries.

    10. Select options to filter the search with as required. You can filter search results based on:

      • Click Add an entry to add a filter option. You can filter a search by:

        • The authors and owners of items returned in a search result. If searching for a user, only items where the user has explicitly been set as the owner or author will be searched for. If searching for a group, only items where the group has explicitly been set as the owner or author will be searched for.

        • When an item was created, published, expired or last modified.

        • The authoring template, category, workflow or workflow stage used by items returned in a search result.

      • Click Add an entry to add further filter options.

    11. Click Search.

Search indexes

Search indexes are updated periodically. This means newly created items will not appear in search results until the search index has updated.

 

Parent topic

Use the authoring portlet

 

Related concepts


Configure authoring portlet search