Content item workflow settings

Specify the workflow to be used by this content item.

1. We can choose whether to enable workflows on items created using this authoring template by selecting Enable workflow for items created with this authoring template.

2. To select a workflow, click Select Workflow.

   1. Select a workflow and then click OK.

3. Enter dates and times to execute any date or time specific workflow actions.

   1. Click

      to select a date.

   2. Click

      to select a time.

   Publish Date

   Select the date and time to execute a publish action in a workflow stage.

   This cannot be set on the content template. We can only select a publish date on the content item itself.

   Expiry Date

   Select the date and time to execute an expire action in a workflow.

   General dates

   These dates are executed when using custom actions to perform scheduled tasks not based on published or expired dates.

   Selecting a publish or expire date does not cause the item to be published or expired. The selected workflow must include a publish or expire action for this to happen. The publish and expire dates and times do not represent the time the item is published or expired. They represent the time the publish or expire action can be executed which may occur before the item is moved to either the published or expired stage of the workflow cycle.

   If no date or time is selected then it will default to the date the item was created which allows the publish and expire actions to be executed immediately when the item is moved to the published or expired stage of the workflow cycle.

   The date and time selected here are based on the timezone of the server we are accessing, not the timezone of the computer we are using.

4. To select additional users to those already specified as having access to the rendered item, click Select Additional Viewers.

   1. To add users or groups, click Add.

      • Select either Users or Groups.

      • Enter text to search for in the Search field and then click Search. (Leave the Search field blank to display all users or groups.)

      • Select the required users or groups and then click OK.

   2. To remove users or groups, select the users or groups to remove and then click Remove.

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