Tutorials > Payments > WebSphere Commerce Payments


Step 10: Settling batches

A batch is a collection of payments and credits that are processed as a unit by a financial institution. A batch is associated with a merchant and an account. The payments that you deposited in the previous exercise will now appear in a batch. You must settle this batch to initiate processing by the financial institution. The financial institution is responsible for the transfer of funds once the settlement is complete.

To settle a batch:

  1. From the navigation frame click Batch Search. Alternatively, you can click Settle.

  2. In the Batch Search page you can enter the following information to narrow the search (note that for this tutorial, you do not need to complete these fields):

    Batch search fields
    Field name Description
    Merchant The name of the merchant whose batch you are searching for. If there are less than 500 merchants in the WebSphere Commerce Payments database, select the merchant name from the drop-down list. If there are more than 500 merchants in the WebSphere Commerce Payments database, type the name of a merchant.
    Batch Number The number that uniquely identifies the batch within the merchant. Assigned when the payment is deposited.
    State The state of the batch:

    • Open

    • Closed

    Balance Status The balance status of this batch:

    • Balanced The batch has been successfully balanced, that is, all totals agree.

    • Out of balance An unsuccessful attempt has been made to balance this batch, that is, all totals do not agree.

    Payment Type Identifies the payment type, or protocol, used to place the order, for example, OfflineCard.
    Batch Open Date Use the after and before fields to search for batches opened during the specified range in time:

    • After Specify a date to search for all batches opened on and after this date.

    • Before Specify a date to search for all batches opened on and before this date.

    Batch Closed Date Use the before and after fields to search for batches closed during the specified range in time:

    • After Specify a date to search for all batches closed on and after this date.

    • Before Specify a date to search for all batches closed on and before this date.

    Account The account for which this order is being processed. If more than 500 accounts have been defined, type the account number in the entry field.

  3. Click Search.

    Tip: You can also use the before and after fields to narrow search results by excluding certain batches from the search. For example, you could search on all batches opened before 08/01/2005 and after 08/15/2005 thus excluding batches opened between 08/02/2005 and 08/14/2005

  4. Click the batch number to view information about the batch.

  5. Click Batch Details to see a detailed listing of all payments and credits in this batch.

  6. Click Settle to settle the batch. When processing is complete settlement status displays in the Settle Results page.

To prune outdated information, you can delete the settled batch by clicking Delete on the Settle Results page. When a batch is deleted, all ancillary information about that batch, that is, payments, credits, and cassette-specific data, is deleted, as well. If retain all payment data, for example, for audit purposes, you should not delete a batch.


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