Manage community files

Depending on the access level, we can work in different ways with the files that members have uploaded and shared with the community.

To select the file to work with, click the file name in the Files widget to access options for working with the file.

The Files widget on the communitys Overview page displays only the most recent file updates for the community. If we do not see the file to work with displayed in the widget, click Files in the navigation pane to access a full list of the files associated with the community.

When working with community files, members can indicate to other members they like a file, upload new versions of files, and edit a files name and description, depending on their level of access to the file. Members can follow files so they receive an email whenever that file is modified. Community owners, member editors, and users who have uploaded files can delete versions of the uploaded file and restore any version of the file.

We can perform the following tasks when working with community files.

• To indicate to other members that you like a file :

  1. Select the file that you like.

  2. Click Like. If we change your mind click Undo. The number of people that like a file displays next to the like icon .

     If a file is liked by other members, we can hover over the like icon to see who else likes the file.

• To upload a new version of a file:

  To perform this action, we must be a community owner, a member editor, or the user who uploaded the original file.

  1. Select the file, and click More > Upload New Version.

  2. Click Browse to locate the file to upload.

  3. Enter a concise description of your changes in the Change summary field, and click Upload.

• To update a files name or description:

  To perform this action, we must be a community owner, a member editor, or the user who uploaded the original file.

  1. Select the file for which to update the properties, and click More > More Actions > Edit Properties.

  2. Make the required changes, and click Save.

• To receive email notifications when changes are made to a file, click the file to receive notifications about, and click More > More Actions > Follow.

• To stop receiving updates about a file, select the file to stop following, and click More > More Actions > Stop Following.

• To comment on a file:

  1. Select the file to comment on, and then click More > More Actions > Add Comment.

  2. Enter the comment in the rich-text field provided, and click Save.

• To delete a file select More > More Actions > Move to Trash

  When trash functionality is enabled and a community member removes a file from a community, the file is moved to the trash rather than being permanently deleted. The file remains in the trash view until a community owner either restores it to the community or permanently deletes it from the system. See Manage deleted files.

  • To delete a community file, we must be a community owner or the person who uploaded the file.

  • We can only delete files that are community-owned, that is, files that have been uploaded to a community. We cannot delete files that have been shared with a community.

• To lock a file to prevent others from editing it:

  All community members can lock community files that are community-owned. To lock files that were shared with a community, we must be an owner or an editor of those files.

  1. Click the file and then click More Actions > Lock File.

  2. To unlock the file, click More Actions > Unlock File.

Parent topic:
Add files to a community

Related:

Manage access to community files

Manage deleted files