Library access control example

 

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In this example, item type roles will be applied to the following groups:

Groups Access to...
WCMAdmins All features of the authoring portlet.
SiteAdmins All features of the authoring portlet except workflow.
SiteDesigners Content items, presentation templates, authoring templates and components.
ContentAuthors Content items and components.
ContentApprovers Access to content items only.

 

Library access

The simplest method of setting library access is to grant "contributor" access to all the groups. This gives all users and groups "contributor" access to the library and authoring portlet. Additional access is then granted to each group using resource permissions. We can also grant the "Anonymous Portal User" group "user" access to ensure all anonymous users can access the library if anonymous access is required for the Web site.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes  
Manager Yes Yes  
Editor Yes Yes  
User No Yes Anonymous Portal User
Contributor Yes Yes WCMAdmins
SiteAdmins
SiteDesigners
ContentAuthors
ContentApprovers

 

Resource permissions

Set the following resource permissions for each role type:

  • The "WCMAdmins" group is assigned the "administrator" role for all resources.

  • The "SiteAdmins" group is assigned the "manager role" to all resources except "workflow and workflow elements" as they do not require access to these resources.

  • The other groups are assigned roles for each resource as outlined below.

 

Authoring templates

The "SiteDesigners" group is assigned "editor" access to authoring templates as they are required to create new authoring templates.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes WCMAdmins
Manager Yes Yes SiteAdmins
Editor Yes Yes SiteDesigners
User Yes Yes  
Contributor Yes Yes  

 

Components

Both the "SiteDesigners" and "ContentAuthors" groups are assigned "editor" access to components as they are required to create components.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes WCMAdmins
Manager Yes Yes SiteAdmins
Editor Yes Yes SiteDesigners

ContentAuthors

User Yes Yes  
Contributor Yes Yes  

 

Content

Both the "SiteDesigners" and "ContentAuthors" groups are assigned "editor" access to content as they are required to create content items. The "ContentApprovers" group is only assigned "Contributor" as they are not required to create new content items, but need approve access to content items during a workflow. You must also assign the "ContentApprovers" group "approve" access in the properties section of any workflow stages that "ContentApprovers" will use to approve content items.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes WCMAdmins
Manager Yes Yes SiteAdmins
Editor Yes Yes SiteDesigners

ContentAuthors

User Yes Yes  
Contributor Yes Yes ContentApprovers

 

Presentation Templates

The "SiteDesigners" group is assigned "editor" access to presentation templates as they are required to create new presentation templates.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes WCMAdmins
Manager Yes Yes SiteAdmins
Editor Yes Yes SiteDesigners
User Yes Yes  
Contributor Yes Yes  

 

Site and site areas

Only the "WCMAdmins" and "SiteAdmins" groups require access to site and site areas as these are the only groups who build site frameworks.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes WCMAdmins
Manager Yes Yes SiteAdmins
Editor Yes Yes  
User Yes Yes  
Contributor Yes Yes  

 

Taxonomy

Only the "WCMAdmins" and "SiteAdmins" groups require access to taxonomies as these are the only groups who build taxonomies.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes WCMAdmins
Manager Yes Yes SiteAdmins
Editor Yes Yes  
User Yes Yes  
Contributor Yes Yes  

 

Workflow and workflow elements

Only the "WCMAdmins" group requires access to workflow and workflow elements as this is the only group that creates workflows. The groups that use workflows do not require access to the "Workflow and workflow elements" resource permissions.

Roles Allow Propagation Allow Inheritance User/Group
Administrator Yes Yes WCMAdmins
Manager Yes Yes  
Editor Yes Yes  
User Yes Yes  
Contributor Yes Yes  

 

Item-level security

The resource permissions set for each resource do not automatically give you access to individual items. They only give you access to specific tasks and views within the authoring portlet.

For example, although the "SiteDesigners" group has access to create new presentation templates, only the user who created the presentation template has access to edit the presentation template. You will need to grant the "SiteDesigners" group edit access on each presentation template for the users of that group to have edit access to all presentation templates.

See Item security for further information.

 

Parent Topic

Work with libraries

 

Parent Topic

Develop an access control strategy