Common Buttons

Common Buttons

Button Description Visible with the following access:
Read Edit Delete Approve Admin
Add Component Design Adds a new Component Design to a Navigator. No. Yes Yes No. Yes
Apply Authoring Template Used to change the Authoring Template used by a Content item. No. No. No. No. Yes
Approve Workflow This is used to approve an item when joint approval is set. No. No. No. Yes Yes
Cancel Draft Cancels a draft item. No. No. No. Yes Yes
Check Status When the VAll button is clicked, you can use the Check Status button to view the current status of the VAll process. Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Clear Cache Clears all cached items from all cache types. No. No. No. No. Yes
Close Click this to close an item without saving. Yes Yes Yes Yes Yes
Component Manager Open the Component Manager. Used to add and delete components within items. No. Yes Yes No. Yes
Create Draft Creates a draft copy of a published item. No. No. No. Yes Yes
Decline Workflow Executes any actions defined in the Reject Stage, then sends the item back to the first stage of a Workflow. No. No. No. Yes Yes
Delete This button deletes any highlighted Items in your Index. No. No. Yes No. Yes
Edit Click this to edit an item. No. Yes Yes No. Yes
Edit Security This button is used to modify the security of an item. No. No. No. No. Yes
Label All Adds one or more labels to the most recent version of items stored in the VLibrary. No. No. No. No. Yes
Link To Used to link Content to a Site Area. No. Yes Yes No. Yes
Lock Locks a published document for editing. No. No. No. No. Yes
Move to This button is used to change the position of an item in an item hierarchy. E.g., Reordering Categories or Site Areas. No. Yes Yes No. Yes
New Click on this button to create a new item. Yes Yes Yes Yes Yes
Next Stage Moves an item to the next stage in a Workflow. No. No. No. Yes Yes
Preview Preview Content or Components in a new browser window. No. Yes Yes Yes Yes
Process Stage Manually processes an item if its status is pending. All actions in the Stage are processed. No. No. No. Yes Yes
Read Open a "read-only" view of a Form. Yes Yes Yes Yes Yes
Rebuild Subscriber Subscriber is sent all eligible items from the Syndicator. No. Yes Yes Yes Yes
Rebuild Syndicator Syndicator is sent all eligible items from the Subscriber. No. Yes Yes Yes Yes
Note: Syndicating after deleting indexes
Occasionally, Web Content Management indexes are required to be deleted by Web Content Management administrators. A full syndicator rebuild should be performed prior to resuming authoring. Otherwise, some recent changes to Web Content Management items may not be successfully syndicated.
Restart Workflow Sends an item back to the first stage of a Workflow. No. No. No. Yes Yes
Refresh Used to refresh the state of the Syndicator or Subscriber. No. Yes Yes Yes Yes
Restore Restores an item from the VLibrary or the Deleted Items archive.
When restoring Workflow-enabled items, the status and position in a Workflow of the restored version will match the status and position in a Workflow of the current item.
Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Restore as Draft Restores an item from the VLibrary or the Deleted Items archive to the first stage of a Workflow. (Only for Workflow-enabled items.) Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Restore All Restores all Versions stored in the VLibrary. No. No. No. No. Yes
Save Click this to save an item. No. Yes Yes No. Yes
Note: Accessibility and the Save ButtonThere are multiple options available when you click the Save button; Save and Close, Save and Read, Save As. These can be accessed via the keyboard by doing the following:

Tab to the Save button.
Press Enter
Use the arrow keys to scroll through each item.
Press Enter to execute the selected item.

Save and Close Click this to save and close an item. No. Yes Yes No. Yes
Save and Read Saves an item, the item remains open in "read-only" view. No. Yes Yes Yes Yes
Save as Saves an item to a new item. No. Yes Yes No. Yes
Save Version Saves a copy of an item to the VLibrary. Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Unlock Unlocks a locked document. No. No. No. No. Yes
Update Subscriber Subscriber is sent all eligible items that have been created or modified since the last syndication was completed. No. Yes Yes Yes Yes
Update Syndicator Syndicator is sent all eligible items that have been created or modified since the last syndication was completed. No. Yes Yes Yes Yes
VAll Creates new Versions of all Version-enabled item types in the VLibrary. Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Versions Displays a list of versions of an item in the Version Library Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.

Parent topic: The Web Content Authoring.
IBM Workplace Web Content Management - V5.1.0.1 -

Workplace Web Content Management is a trademark of the IBM Corporation in the United States, other countries, or both.

IBM is a trademark of the IBM Corporation in the United States, other countries, or both.

Button	Description	Visible with the following access:
Button	Description	Read	Edit	Delete	Approve	Admin
Add Component Design	Adds a new Component Design to a Navigator.	No.	Yes	Yes	No.	Yes
Apply Authoring Template	Used to change the Authoring Template used by a Content item.	No.	No.	No.	No.	Yes
Approve Workflow	This is used to approve an item when joint approval is set.	No.	No.	No.	Yes	Yes
Cancel Draft	Cancels a draft item.	No.	No.	No.	Yes	Yes
Check Status	When the VAll button is clicked, you can use the Check Status button to view the current status of the VAll process.	Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Clear Cache	Clears all cached items from all cache types.	No.	No.	No.	No.	Yes
Close	Click this to close an item without saving.	Yes	Yes	Yes	Yes	Yes
Component Manager	Open the Component Manager. Used to add and delete components within items.	No.	Yes	Yes	No.	Yes
Create Draft	Creates a draft copy of a published item.	No.	No.	No.	Yes	Yes
Decline Workflow	Executes any actions defined in the Reject Stage, then sends the item back to the first stage of a Workflow.	No.	No.	No.	Yes	Yes
Delete	This button deletes any highlighted Items in your Index.	No.	No.	Yes	No.	Yes
Edit	Click this to edit an item.	No.	Yes	Yes	No.	Yes
Edit Security	This button is used to modify the security of an item.	No.	No.	No.	No.	Yes
Label All	Adds one or more labels to the most recent version of items stored in the VLibrary.	No.	No.	No.	No.	Yes
Link To	Used to link Content to a Site Area.	No.	Yes	Yes	No.	Yes
Lock	Locks a published document for editing.	No.	No.	No.	No.	Yes
Move to	This button is used to change the position of an item in an item hierarchy. E.g., Reordering Categories or Site Areas.	No.	Yes	Yes	No.	Yes
New	Click on this button to create a new item.	Yes	Yes	Yes	Yes	Yes
Next Stage	Moves an item to the next stage in a Workflow.	No.	No.	No.	Yes	Yes
Preview	Preview Content or Components in a new browser window.	No.	Yes	Yes	Yes	Yes
Process Stage	Manually processes an item if its status is pending. All actions in the Stage are processed.	No.	No.	No.	Yes	Yes
Read	Open a "read-only" view of a Form.	Yes	Yes	Yes	Yes	Yes
Rebuild Subscriber	Subscriber is sent all eligible items from the Syndicator.	No.	Yes	Yes	Yes	Yes
Rebuild Syndicator	Syndicator is sent all eligible items from the Subscriber.	No.	Yes	Yes	Yes	Yes
Note: Syndicating after deleting indexes Occasionally, Web Content Management indexes are required to be deleted by Web Content Management administrators. A full syndicator rebuild should be performed prior to resuming authoring. Otherwise, some recent changes to Web Content Management items may not be successfully syndicated.
Restart Workflow	Sends an item back to the first stage of a Workflow.	No.	No.	No.	Yes	Yes
Refresh	Used to refresh the state of the Syndicator or Subscriber.	No.	Yes	Yes	Yes	Yes
Restore	Restores an item from the VLibrary or the Deleted Items archive. When restoring Workflow-enabled items, the status and position in a Workflow of the restored version will match the status and position in a Workflow of the current item.	Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Restore as Draft	Restores an item from the VLibrary or the Deleted Items archive to the first stage of a Workflow. (Only for Workflow-enabled items.)	Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Restore All	Restores all Versions stored in the VLibrary.	No.	No.	No.	No.	Yes
Save	Click this to save an item.	No.	Yes	Yes	No.	Yes
Note: Accessibility and the Save ButtonThere are multiple options available when you click the Save button; Save and Close, Save and Read, Save As. These can be accessed via the keyboard by doing the following: Tab to the Save button. Press Enter Use the arrow keys to scroll through each item. Press Enter to execute the selected item.
Save and Close	Click this to save and close an item.	No.	Yes	Yes	No.	Yes
Save and Read	Saves an item, the item remains open in "read-only" view.	No.	Yes	Yes	Yes	Yes
Save as	Saves an item to a new item.	No.	Yes	Yes	No.	Yes
Save Version	Saves a copy of an item to the VLibrary.	Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Unlock	Unlocks a locked document.	No.	No.	No.	No.	Yes
Update Subscriber	Subscriber is sent all eligible items that have been created or modified since the last syndication was completed.	No.	Yes	Yes	Yes	Yes
Update Syndicator	Syndicator is sent all eligible items that have been created or modified since the last syndication was completed.	No.	Yes	Yes	Yes	Yes
VAll	Creates new Versions of all Version-enabled item types in the VLibrary.	Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.
Versions	Displays a list of versions of an item in the Version Library	Only users granted "Manage" access to "VManagement" in the Web Content Authoring can use this button.