Batch-Editing Security

 

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Overview

Security settings for multiple items can be edited by clicking the Edit Security button in the button bar. This button is displayed in Item views.

Note that only Web Content Management Administrators have access to this button.

 

To batch-edit Security

  1. Open the Authoring Portlet (Web Content Authoring).

  2. Open an Item View.

  3. Select the Items you would like to batch-edit, and then click the Edit Security button in the button bar.

  4. Edit the list of users or groups you would like to set Security levels for.

    • To remove items, first select the required items from the item list, then click Remove

    • To add items, click Add Search for and then select the users or groups you would like to add Security for. Click OK

  5. Select the appropriate options:

    Grant users / groups:

    The same Security level:

    This option will change the Security level of the selected users or groups to the Security Access level specified below.Example: If the Security level is changed to Edit.

      Before After
    User 1 Read Edit
    User 2 Edit Edit
    User 3 Delete Edit

    Minimum Security level:

    This option will change the minimum Security level of the selected users or groups to the Security Access level specified below. A Users's security level can be raised, but not reduced.Example: If the minimum Security level is changed to Edit.

      Before After
    User 1 Read Edit
    User 2 Edit Edit
    User 3 Delete Delete

    Maximum Security level:

    This option will change the maximum Security level of the selected users or groups to the Security Access level specified below. A Users's security level can be reduced, but not raised.Example: If the maximum Security level is changed to Edit.

      Before After
    User 1 Read Read
    User 2 Edit Edit
    User 3 Delete Edit
    Access Level: Select the Security Access level to set:

    • No access.

    • Live access.

    • Read access.

    • Edit access.

    • Delete access.
    Permission Set: Select where to set the Security Access levels:

    System Defined:

    This will change all the Security settings specified above to System Defined This will mean that only Web Content Management Administrators will be able to edit these settings.

    User Defined:

    This will change all the Security settings specified above to User Defined This will mean that Users with Edit or Delete access will be able to edit these settings.
    Only change access for existing users / groups. Do not add any users / groups If selected, only the Security access levels of users or groups that already exist in an Item's Security settings will be changed. No new users or groups will be added.Example: Change all access to Edit - if not selected.

      Before After
    User 1 Read Edit
    User 2 Edit Edit
    User 3 None Edit

    Example: Change all access to Edit - if selected.

      Before After
    User 1 Read Edit
    User 2 Edit Edit
    User 3 None None

  • Click OK to finish.

    Parent topic: Access and Security.

    IBM Workplace Web Content Management - V5.1.0.1 -

     

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