Notifying members about an entry 

To bring an entry to the attention of members in the activity, you can notify them about the entry. Members whom you notify receive an email message or a notification in the Updates tab in the Home page application that contains the description of the entry and a link to it.


Before you begin

Any member of an activity can notify other members about any entry in the activity.


About this task

The server can send notifications to current members of the activity and to anyone who has added a current entry to the activity even if the person is no longer a member.

Sending a notification does not create an entry in the activity.

To notify members about an entry...


Procedure

  1. Open an activity and locate an entry that you want to notify someone about.

  2. Click More Actions -> Notify Other People.

      Note: If you cannot see the More Actions link, your view might be collapsed. Click the entry title to expand the entry.

  3. Do one of the following:

    • Standard activity:

      • To notify everyone, select the All individual members of this activity check box.

      • To notify specific people, select Individual activity members, and then select the boxes next to the names of individual members that you want to notify. To find people, scroll through the alphabetic list of names or type a person's name into the Type to filter this list field.

      • If the activity has been shared with a community, then you can notify a subset of the community members by selecting Community: <community_name> where <community_name> is the name of the community, and then selecting the boxes next to the names of the members that you want to notify.

    • Community activity to which all community members were added:

      • Select the boxes next to the names of individual members that you want to notify. To find people, scroll through the alphabetic list of names or type a person's name into the Type to filter this list field.

          If the activity has more than 500 members, you can click Next to see additional names.

          Note: The filter searches the names on the current page only. If there are multiple pages, click Next until you get to a page with names in the same alphabetic range as the name you are looking for, and then type the name into the filter box.

    • Community activity to which only a subset of community members were added:

      • To notify a subset of community members, select Individual activity members, and then select the boxes next to the names of individual members that you want to notify. To find people, scroll through the alphabetic list of names or type a person's name into the Type to filter this list field.

          If the activity has more than 500 members, you can click Next to see additional names.

          Note: The filter searches the names on the current page only. If there are multiple pages, click Next until you get to a page with names in the same alphabetic range as the name you are looking for, and then type the name into the filter box.

      • To notify the community owners only, select <community_name> (community owners) where <community_name> is the name of the community.

  4. Optional: If you want to add a comment to be displayed in the notification that is sent to the members in addition to the entry description, add it to the Notify Message field.

  5. Click Send to send the notification, and then click OK.


Parent topic

Work with entries


   

 

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