How do I share files? 

Share your files with people and communities, or make them public.


About this task

You can give people Reader or Editor access. You can give communities Reader access.

People and communities with whom you share files can be notified by email, or in their Updates tab, depending on how they have specified their notification settings. See Setting email notification preferences.

You can also share files that have been shared with you if the owner allows it, but you cannot make them public. Only owners can make a file public.

To see who has access to your files, open the file page and click the Sharing tab.

Option Description
To share a file when you upload it

  1. Click Upload a File.

  2. Type the file path or browse for the file.

  3. Type a file name.

  4. Type tags, separated by a space.

  5. Select People/Communities (give specific file permissions to others).

  6. Select a Person or a Community.

  7. Select as Reader or as Editor to assign access.

  8. Perform one of the following tasks:

    1. To share with people, click in the field to display the names of people you have recently shared files with. If the person you are looking for is displayed, select them. If they are not displayed, type a name or email address, and then select the person. If the name you want does not display, click Person not listed? Use full search... to search for them.

    2. To share with a community, start typing the name of the community, and then select the community when it displays.

        Note: When you share a file with a public community the file becomes public.

  9. Uncheck Allow others to share this file to prevent people you share the file with from sharing with new people.

  10. Add an optional message for people with whom you have shared the file.

  11. Click Upload.

To make a file public when you upload it

  1. Click Upload a File.

  2. Type the file path or browse for the file.

  3. Type a file name.

  4. Type tags, separated by a space.

  5. Select Public (visible to everyone).

  6. Click Upload.

To share a file after you upload it

  1. Open the file page.

  2. Click Share.

  3. Select a Person or a Community.

  4. Select as Reader or as Editor to assign access.

  5. Perform one of the following tasks:

    • To share with people, click in the field to display the names of people you have recently shared files with. If the person you are looking for is displayed, select them. If they are not displayed, type a name or email address, and then select the person. If the name you want does not display, click Person not listed? Use full search... to search for them.

    • To share with a communities, start typing the name of the community, and then select the community when it displays.

        Note: When you share a file with a public community the file becomes public.

  6. Add an optional message for people with whom you have shared the file.

  7. Click Share.

To make a file public after you upload it

  1. Open the file page.

  2. Click Share.

  3. Select Public (visible to everyone).

  4. Click Share.

To copy a file to a community Instead of sharing, you can copy the latest version of a file to a community. Only an owner can copy a file to a community, and the community must have a Files widget.

  1. Open the file page.

  2. Click More Actions -> Give Copy to Community.

  3. Start typing the name of the community, and then select the community when it displays.

  4. Optionally change the file name.

  5. Optionally tag the file.

  6. Click Copy.

To make a public file non-public

  1. Open the file page.

  2. Click the Sharing tab at the bottom.

  3. Click the x next to Everyone (public).

This only makes the file non-public. People you have shared the file with can still see and work with it.

To make a shared file private

  1. Open the file page.

  2. Click the Sharing tab at the bottom.

  3. Click the x next to all people and folders in all lists.

This makes you the only person who can see or work with the file.


Parent topic

Files overviews, how-tos, and FAQs

Related concepts
Welcome to Files
Who can work with files?
What happens to my file when someone edits it?


Related tasks


Setting email notification preferences


   

 

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