Enable users to specify email notification preferences 

Edit configuration settings to enable users to specify the email address to which they would like notifications sent, the frequency with which they receive notifications, and what language the notification is written in.


Before you begin

Email notifications must be enabled in IBM Connections for this procedure to have any effect. If you have configured IBM Connections to hide email addresses, you might not want to enable email notifications.


About this task

When you enable users to specify email preferences, a Settings link is available from the product header that users can click to define their email preferences. Otherwise, no user interface settings are made visible to users.

The following preferences are set by default:

Table 1. Default email preference settings

Preference Default setting
Responses to content that I have created Individual emails
Activities that I am following Daily newsletter
Blogs that I am following Weekly newsletter
Communities that I am following Daily newsletter
Files that I am following Daily newsletter
Forums that I am following Daily newsletter
People that I am following Weekly newsletter
Tags that I am following Weekly newsletter
Wikis that I am following Daily newsletter


Procedure

  1. Start the wsadmin client from the following directory of the system on which you installed the deployment manager:

      app_server_root>\profiles\<dm_profile_root>\bin

      Note: You must start the client from this directory or subsequent commands that you try to run will not execute properly. See Starting the wsadmin client for more details.

  2. Enter the following command to access the IBM Connections configuration files:

      execfile("connectionsConfig.py")

      If prompted to specify a service to connect to, type 1 to pick the first node in the list. Most commands can run on any node. If the command writes or reads information to or from a file using a local file path, pick the node where the file is stored. This information is not used by the wsadmin client when you are making configuration changes.

  3. Check out the notification-config.xml file:

      LCConfigService.checkOutNotificationConfig("<temp_dir>","<cell_name>")

      where

      • <temp_dir> is the temporary directory to which the configuration XML and XSD files are copied and are stored while you make changes to them. Use forward slashes to separate directories in the file path, even if you are using the Microsoft Windows operating system.

      • <cell_name> is the WAS cell to which you installed the application for which you are enabling mail. This argument is case-sensitive, so type it with care.

      Note: If you installed IBM Connections into multiple WAS profiles, for example: Activities is installed on AppSrv01, Blogs is installed on AppSrv02, and so on), then there is a notification-config.xml file for each application. If you used this type of deployment, perform these steps to edit the notification-config.xml file associated with each WAS profile.

      For example:

      • AIX or Linux:

          LCConfigService.checkOutNotificationConfig("/opt/temp","foo01Cell01")

      • Microsoft Windows:

          LCConfigService.checkOutNotificationConfig("c:/temp","foo01Cell01")

  4. From the temporary directory to which you checked out the notification-config.xml file, open it in a text editor.

  5. Make any of the following changes that you want to the <defaultEmailPreferences> element:

    • To allow users to specify a preferred email address for notifications, change the value of the <allowEmailAddressOverride> element to true. For example:

        <defaultEmailPreferences>
         <allowEmailAddressOverride>true</allowEmailAddressOverride>
          ... 
        </defaultEmailPreferences>

    • Specify whether automatic email notifications that result from one user notifying another or that are sent from the system should be sent to the person in email. If users do not receive the notification in email, they can still view the notifications from the Home page application. To prevent notifications from being sent by email, set <sendEmailsForDirectNotifications> to false.

    • Define the language in which notifications should be written:

      • If you want emails to be displayed in the language that corresponds to the locale that was set in the browser the last time the user accessed the application from the web, then set <useLanguageFromCallingComponent> to true.

      • If you want to define a default language to use for all notification messages all of the time, set <useLanguageFromCallingComponent> to false and specify the language code of the language in the <defaultLanguage> element.

    • Users can change these settings from the product user interface; you are just defining the default values here.

        Note: The list of languages present in the Settings page represents the languages that are enabled for the product, which is defined in the <languageSelector> element in the LotusConnections-config.xml file. For more details, see Enable users to set a language preference.

    • Edit the following elements:

        <defaultResponsesFrequency>

          Specifies the frequency with which users receive notifications about responses to their postings.

        <defaultTagFollowFrequency>

          Specifies the frequency with which users receive notifications about tags that they are following.

    • Acceptable values for these elements include:

      • DAILY: Send a notification email with a list of notifications once a day.

      • INDIVIDUAL: Send an email each time a notification is produced.

      • NONE: Do not send any notifications by email.

      • WEEKLY: Send a notification email with a list of notifications once a week.

    • Users can change these settings from the product user interface; you are just defining the default values here.

      For example:

      <defaultEmailPreferences>
        <allowEmailAddressOverride>true</allowEmailAddressOverride>
        <useLanguageFromCallingComponent>false</useLanguageFromCallingComponent>
        <defaultLanguage>es</defaultLanguage>
        <sendEmailsForDirectNotifications>true</sendEmailsForDirectNotifications>
        <defaultResponsesFrequency>INDIVIDUAL</defaultResponsesFrequency>
        <defaultTagFollowFrequency>WEEKLY</defaultTagFollowFrequency>
      </defaultEmailPreferences>

  6. For each application, you can also specify the frequency with which users should receive notifications about content that they are following by editing the defaultFollowFrequency attribute for that application. For example, to define the frequency with which users should receive notifications about content they are following in the Activities application, edit the source element for Activities as follows:

      <source 
       defaultFollowFrequency="DAILY" 
       enabled="true" 
       imagesURL="{notification.source.url}/images/" 
       name="Activities">

  7. Save and close the notification-config.xml file.

  8. Check in the configuration files using the following command:

      LCConfigService.checkInNotificationConfig("<temp_dir>","<cell-name>")

  9. Update the version stamp property to force a refresh of users' web browsers, so that they see the email preference changes the next time they access the product. See Required post-customization step.


Parent topic

Configure notifications


Related tasks


Starting the wsadmin client
Setting email notification preferences
Enable users to set a language preference
Required post-customization step


   

 

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