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Playing back the Standard HR Open New Position process

Run the Standard HR Open New Position process in the Inspector view in IBM Process Designer to see a process model run step by step.

The Hiring Sample process application contains a single business process definition - Standard HR Open New Position. In this tutorial, you run (play back) the following workflows in the Standard HR Open New Position process:


Starting the process instance

  1. Click the Standard HR Open New Position process diagram to ensure that it is selected.

  2. Click the Run Process icon to launch an instance of the process, as shown in the following image:

  3. When you are prompted to switch to the Inspector, click Yes. The process diagram displays in the Inspector.


Filling a new position (approval required)

In the Inspector, the Process Instances view shows all active and completed instances of your process, and the currently running instance of your process definition. You can see that a new, active process instance has started.

To run the workflow, follow these steps:

  1. Click the active instance in the left pane to display the new "Submit requisition" task in the right pane of the Process Instances view.

  2. Click the Run the selected task icon in the toolbar to start the task.

    The "Submit requisition" task generates the Create Job Requisition Coach in a web browser.

  3. Acting as the hiring manager, complete the requisition information.
  4. Set the Position Type to New.

  5. Click Next.

  6. Acting as the hiring manager, review the information in the Confirm Position Details Coach.

  7. Click Submit. This completes the hiring manager's task for this process instance.

  8. Click the Refresh icon on the toolbar to update the Process Instances view. You can see that the "Submit requisition" task is now closed. Because the hiring manager submitted a request to fill a new position, the General Manager must approve the requisition before it is routed to HR. Thus, the process instance moves to the next activity, and generates the "Approve or reject requisition" task for the General Manager, as shown in the following image.

  9. Click the Run the selected task icon. In some cases, you might be prompted for a user account or a password to run the task.

    The "Approve or reject requisition" task generates a General Manager Approval Coach in a web browser, as shown in the following image.

  10. Acting as the General Manager, review the job requisition form, and then select either Approved or Rejected .

    If you select Rejected, the coach displays a Comments field so that you can provide a reason for the rejection.

  11. Click OK.
  12. Close the web browser.

  13. Click the Refresh icon to refresh the Process Instances view. You can see that the "Approve or reject requisition" task is now closed, and the instance of the Standard HR Open New Position process that you just ran has now completed.


Filling an existing position (no approval required)

Follow these steps to play back the second workflow:

  1. To start a new instance of the Standard HR Open New Position process, click the Run icon as shown in the following image. The Process Instances view shows a new (active) process instance.

  2. Select the active instance in the left pane to display the new "Submit requisition" task in the right pane of the Process Instances view.

  3. Start the task in the Inspector by clicking the Run selected task icon, as shown in the following image:

    The "Submit requisition task" generates a Create Job Requisition Coach in a web browser.

  4. Acting as the hiring manager, complete the requisition information.
  5. Set the Position Type to Existing.

  6. Click Next.

  7. Acting as the hiring manager, complete the Fill Existing Position Coach.

  8. Click Next.

  9. Acting as the hiring manager, review the information in the Confirm Position Details Coach.

  10. Click Submit . This completes the hiring manager's task for this process instance.
  11. Close the web browser.

  12. Click the Refresh icon to refresh the Process Instances view. You can see that the Submit requisition task is now closed.

    Because the hiring manager submitted a requisition to fill an existing position, General Manager approval is not required and the Standard HR Open New Position process instance is completed.

    You have now finished the Hiring Sample Tutorial. If you like, you can re-run the process in the Inspector and run the paths not covered in the tutorial.

Hiring Sample Tutorial for IBM Process Designer