IBM BPM, V8.0.1, All platforms > Manage assets in the Process Center repository > Manage the Process Center repository > Manage library items in the Designer view
Organizing library items in smart folders
You can arrange library items in smart folders for quick and easy access. The Designer includes several default smart folders such as the Changed today folder, which includes all library items in the current process application that were changed on the current day. The Changed today and Changed this week smart folders include library items changed by all users who have access to the current process application.
Procedure
In addition to the default smart folders, you can create custom smart folders as described in the following procedure. Custom smart folders can be private or shared.
- Click the plus sign next to Smart Folders in the Library.
- In the Create new smart folder window, enter the name for the new folder.
- Select from the available menus to establish rules to determine which library items to include. You can include library items based on the presence of a particular tag, creation date, item type, and so on.
- Click the plus sign to add another rule. You can continue adding rules using the plus sign. When you click the plus sign next to a particular rule, the new rule is added immediately after the current rule. You can use the minus sign to remove unwanted rules.
The Designer evaluates the rules from top to bottom. If no rules match existing library items, the smart folder is empty.
- You can optionally enable the following check boxes:
Check box Description Show number of items in this smart folder Enabling this option causes the Designer to display the number of library items in the folder when you move your mouse pointer over or select the folder. Make this a shared smart folder If you enable this option, anyone who has access to the current process application or toolkit can view this smart folder and its contents but cannot edit the rules for the folder. Include items in toolkits If you enable this option, library items within the toolkits that this process application depends upon are also included in the smart folder. - Click Finish to save the smart folder settings.